Executive Summary
When you publish a job through PyjamaHR, it does not appear instantly on external job boards like LinkedIn, Google Jobs, Monster, or ZipRecruiter. Each board has its own review and publishing process, which can introduce a delay—typically 24 to 72 hours. This article explains the exact lead times, what happens during the review, how to track status, and what to do if your job isn’t showing up as expected.
Detailed Overview
What Is "Lead Time" for Job Board Publishing?
Lead time refers to the period between when you publish a job on PyjamaHR and when it becomes visible to candidates on external job boards. This is a critical part of your hiring workflow, especially if you need to fill roles quickly or are coordinating with hiring managers and stakeholders.
Why Is There a Delay?
External job boards require a review: Boards like LinkedIn, Google Jobs, Monster, and ZipRecruiter do not publish jobs instantly. They run automated and sometimes manual checks to ensure postings comply with their policies.
No direct API for some boards: For many boards, PyjamaHR submits your job but does not receive a direct confirmation or live link back. This means you may not see a “live” status or link in PyjamaHR immediately.
Board-specific rules: Some boards (especially LinkedIn) have additional checks for staffing agencies, new company pages, or duplicate postings, which can further delay or block publishing.
Business Impact
Plan for 24–72 hours before jobs are visible externally.
Urgent roles: If you need immediate visibility, consider this lead time in your recruitment planning.
Candidate flow: Most applications begin only after the job is live on external boards.
Step-by-Step Guide: How Jobs Get Published to External Boards
1. Create and Publish Your Job in PyjamaHR
Complete all required fields, including job title, description, location, and department.
Click Publish.
In the Publish dialog, select the external boards you want to post to (LinkedIn, Google Jobs, etc.).
Screenshot: [Show the "Publish" button and job board selection modal]
2. Job Submission to External Boards
PyjamaHR sends your job data to each selected board.
For some boards (e.g., LinkedIn), you may see a status like “Under Review” or “Pending”.
3. External Board Review Process
LinkedIn: 24–72 hours typical. Every job is evaluated for compliance with LinkedIn’s job posting policies.
Google Jobs, Monster, ZipRecruiter: 24–72 hours typical. Each board runs its own checks.
Other boards: Similar timelines; some may be faster, but always allow up to 72 hours.
Note: For first-time integrations or new company pages, the first job may take the longest (up to 48 hours or more).
4. Job Goes Live
Once approved, the job appears on the external board and becomes visible to candidates.
PyjamaHR may not receive a direct “live” link for all boards (especially Google Jobs, Monster, ZipRecruiter).
5. Track Status
In PyjamaHR, click the three dots next to your job > Publish.
Check the status for each board (e.g., “Published,” “Under Review,” “Error”).
For LinkedIn, you may see a “View Job” option once live.
Screenshot: [Show the "Publish" status panel with board-specific statuses]
Advanced Usage & Best Practices
Power User Tips
Plan ahead: Always allow for a 24–72 hour window before expecting external visibility.
First-time posting: The first job on a new LinkedIn company page or after a new integration may take longer (up to 48 hours).
Urgent roles: Publish as early as possible, and communicate the lead time to hiring managers.
Check for errors: If a job shows an error or “Unable to publish,” review the error message and correct any issues (e.g., missing fields, duplicate postings).
Track status: Use the “Publish” panel in PyjamaHR to monitor each board’s status.
Integration Best Practices
LinkedIn: Ensure your company page is established and verified. New pages or staffing agencies may face additional scrutiny.
Google Jobs, Monster, ZipRecruiter: No direct API means you may not get a live link—search manually on the board if needed.
Job Description Quality: Boards may reject jobs with incomplete or unclear descriptions.
Do’s and Don’ts
DO: Wait at least 24–72 hours before escalating a “not live” issue.
DO: Check for “Under Review” or “Error” statuses in PyjamaHR.
DON’T: Expect instant publishing on any external board.
DON’T: Republish the same job multiple times—this can trigger duplicate detection and further delays.
Troubleshooting & Common Issues
Common Error Messages & Solutions
Error Message / Status | What It Means & What To Do |
Under Review | Normal. Wait up to 72 hours. No action needed. |
Unable to Publish | Check for missing fields, duplicate jobs, or policy issues. |
Published (No Link) | Job is live, but PyjamaHR does not have a direct link. |
Job Not Found on Board | Wait 72 hours, then search manually on the board. |
Job flagged by LinkedIn | May be due to staffing agency status or duplicate posting. |
No Applications Received | Job may still be under review or not yet live. |
What If Scenarios
What if my job is still not live after 72 hours?
Check for errors in PyjamaHR.
Search manually on the external board.
Contact PyjamaHR support with the job ID and details.
What if LinkedIn shows “This job is no longer visible” or “Found on another site”?
Your company may be flagged as a staffing agency or for duplicate postings. See LinkedIn’s policy.
What if I need to edit a job after publishing?
Edit in PyjamaHR and republish. This may restart the review process.
What if I need the direct link to my job on an external board?
For LinkedIn, use the “View Job” option in PyjamaHR once live.
For other boards, search manually.
Comprehensive FAQ
1. How long does it take for my job to appear on LinkedIn?
Usually 24–72 hours. LinkedIn reviews every job for compliance before publishing.
2. Why does PyjamaHR show “Published” but I can’t find my job on the external board?
Some boards don’t provide a direct link or confirmation. Wait up to 72 hours and search manually.
3. Is the lead time longer for my first job or a new LinkedIn page?
Yes, first-time postings or new company pages can take up to 48 hours or more.
4. Can I get a direct link to my job on Google Jobs, Monster, or ZipRecruiter?
Not always. PyjamaHR does not receive direct links from these boards.
5. What does “Under Review” mean?
The job is being checked by the external board. No action is needed unless it stays that way for more than 72 hours.
6. My job is urgent. Can I speed up the process?
No, the review process is controlled by the external board. Plan ahead.
7. Why did my job get flagged or rejected?
Possible reasons: duplicate posting, incomplete description, or company flagged as a staffing agency.
8. What if I edit a job after publishing?
Edits may trigger a new review period.
9. Why am I not receiving applications?
The job may not be live yet. Wait for the review period to complete.
10. Can I see the status of each board in PyjamaHR?
Yes. Go to the job card > three dots > Publish to see board-specific statuses.
11. What if I see “Unable to publish job to LinkedIn”?
Check for missing required fields, duplicate jobs, or policy violations. Correct and republish.
12. Do all boards have the same lead time?
No, but most are 24–72 hours. Some may be faster, but always allow up to 72 hours.
Related Features & Next Steps
Job Status Tracking: Use the “Publish” panel for real-time status updates.
Job Description Optimization: Ensure your job meets board requirements to avoid delays.
Company Page Verification: Especially for LinkedIn, make sure your company page is established and verified.
Manual Search: For boards without direct integration, search manually after 72 hours.
Contact Support: If your job is not live after 72 hours and no errors are shown, contact PyjamaHR support with your job ID.
Related Help Articles:
- How to Track Job Status Across Boards
- Troubleshooting LinkedIn Job Posting Issues
- Optimizing Your Job Description for Maximum Reach
Key Takeaways
Always allow 24–72 hours for jobs to appear on external boards.
Check status in PyjamaHR and search manually if needed.
Plan your recruitment timelines with this lead time in mind.
Contact support only after 72 hours or if you see persistent errors.
By understanding and planning for these lead times, you can ensure a smoother, more predictable hiring process and avoid unnecessary delays or confusion.