Executive Summary
PyjamaHR gives you the flexibility to decide exactly where your job postings appear—whether on LinkedIn, Google Jobs, Monster, ZipRecruiter, or only on your internal career page. This article explains how to control which external job boards receive your posts, how to publish jobs internally only, and how to manage and troubleshoot your job board selections for maximum control and compliance.
Detailed Overview
What is Job Board Control in PyjamaHR?
Job board control refers to your ability to select, include, or exclude specific external job boards when publishing a job through PyjamaHR. This is critical for organizations that:
- Want to post only on selected boards (e.g., LinkedIn but not ZipRecruiter)
- Need to keep certain jobs internal or on their own career page only
- Have compliance or confidentiality requirements
- Wish to stagger or schedule postings across different boards
When and Why Use This Feature?
- Confidential or Internal Roles: Keep sensitive jobs off public boards.
- Targeted Sourcing: Post only to boards relevant to your industry or geography.
- Testing & Drafting: Create jobs and test workflows without public exposure.
- Staggered Publishing: Publish internally first, then go public when ready.
Integration with Other PyjamaHR Features
- Works seamlessly with the Careers Page integration, LinkedIn integration, and internal job posting.
- Can be combined with the Chrome Extension for manual candidate imports from boards like Indeed, Naukri, and Wellfound.
Business Impact
- Reduces unwanted applicants from irrelevant sources.
- Protects confidential searches.
- Gives you full control over your employer brand and candidate experience.
Step-by-Step Guide: Controlling Job Board Publishing
Prerequisites
You must have the appropriate user access (Admin or Super Admin).
Your account must be active and not in a restricted or trial-expired state.
For LinkedIn/Monster/ZipRecruiter: Ensure your company page is properly integrated.
1. Create or Edit a Job Posting
Go to the Jobs section.
Click Create Job or select an existing job to edit.
2. Access the Publish/Manage Job Boards Screen
On the job card, click the three dots (⋮).
Select Publish or Manage Job Boards.
3. Select/Deselect External Job Boards
You’ll see a list of available job boards (e.g., LinkedIn, Google Jobs, Adzuna, Monster, ZipRecruiter).
By default, some boards (like LinkedIn) may be pre-selected.
Uncheck any job board you do NOT want to publish to.
Check only those boards you want the job to appear on.
Screenshot Callout: Show the "Publish" dialog with checkboxes for each job board.
4. Publish Internally Only (Optional)
At the top right, select Post Job Internally.
This keeps the job visible only on your PyjamaHR dashboard and internal career page.
No external job boards will receive the post.
Screenshot Callout: Highlight the "Post Job Internally" button.
5. Save and Confirm
Click Publish or Save.
The job will be published only to the selected boards.
6. To Unpublish from a Board
Return to the Publish screen for the job.
Uncheck the board(s) you want to remove.
Click Save. The job will be unpublished from those boards (note: propagation time may vary by board).
7. To Move a Job from Public to Internal Only
Go to the job’s Publish screen.
Select Post Job Internally.
The job will be removed from all external boards and remain only on your internal page.
Advanced Usage & Best Practices
Power User Tips
Staggered Posting: Start with internal-only, then add boards as needed.
Industry-Specific Boards: If you need niche boards (e.g., Healthcare), use the Chrome Extension to manually source candidates.
Drafts: Use internal posting to draft and test jobs before public release.
Bulk Actions: For multiple jobs, repeat the above steps for each job individually—there is currently no bulk board selection.
Optimization Strategies
Review Job Descriptions: Poor-quality descriptions can cause jobs to be rejected by boards (especially LinkedIn, Monster, ZipRecruiter).
Monitor Board Status: Use the "Publish" screen to check which boards have accepted or rejected your job.
Unpublish Quickly: If you accidentally post to the wrong board, unpublish immediately to minimize exposure.
Do’s and Don’ts
Do double-check your selections before publishing.
Do use internal posting for confidential or test jobs.
Don’t assume all boards are suitable for every job—target your audience.
Don’t rely on PyjamaHR to provide direct links to all external postings (some boards do not send links back).
Troubleshooting & Common Issues
Common Problems & Solutions
Q: My job is published on LinkedIn but not on Monster/ZipRecruiter. Why?
- A: Monster and ZipRecruiter are for international postings only. If your job is for an Indian location, it won’t appear there.
Q: I want to post only on my website, not on any job boards.
- A: Use the "Post Job Internally" option.
Q: I published a job, but it’s not appearing on the selected board.
- A: Boards like LinkedIn may take 24–48 hours to review and approve jobs. Poor job descriptions or missing fields can cause rejections.
Q: I accidentally published to all boards. Can I unpublish?
- A: Yes. Go to the Publish screen, uncheck the unwanted boards, and save.
Q: Why can’t I see the option to post internally?
- A: This option appears at the final stage of job creation or in the Publish screen. If missing, ensure your account is not restricted.
Q: I want to test the workflow without going public.
- A: Use internal posting and share the job link privately.
Q: My job is still showing as “under review” on LinkedIn.
- A: LinkedIn reviews all jobs before publishing. If it remains under review for more than 48 hours, check your job description quality or contact support.
Q: Can I remove a job from my career page but keep it on external boards?
- A: No, if your career page is integrated, jobs will appear there as long as they are open.
Comprehensive FAQ
1. Can I choose which job boards to post to for each job?
- Yes, use the Publish/Manage Job Boards screen to select/deselect boards per job.
2. How do I post a job only on my internal career page?
- Use the "Post Job Internally" option.
3. Can I unpublish a job from a board after it’s live?
- Yes, uncheck the board in the Publish screen and save.
4. Why do some boards not show my job immediately?
- Boards like LinkedIn, Monster, and ZipRecruiter review jobs before publishing. This can take up to 48 hours.
5. What if I want to post to niche or industry-specific boards?
- Use the Chrome Extension to manually source candidates or contact support for future integrations.
6. Can I bulk select boards for multiple jobs?
- No, selections are per job.
7. What happens if I close a job?
- It is unpublished from all boards and your career page.
8. Why is LinkedIn selected by default?
- For convenience, but you can unselect it before publishing.
9. Can I see which boards my job is live on?
- Yes, in the Publish screen for each job.
10. What if my job is not published due to “low quality”?
- Edit the job description to meet board requirements and republish.
11. Are there restrictions for staffing agencies?
- Yes, LinkedIn has new policies restricting staffing agency postings. Workarounds include posting on client pages or integrating a non-agency LinkedIn page.
12. Can I get direct links to my jobs on all boards?
- Not always; some boards do not provide direct links back to PyjamaHR.
Related Features & Next Steps
Careers Page Integration: Link your PyjamaHR careers page to your website for seamless internal posting.
LinkedIn Integration: Ensure your company page is properly connected for LinkedIn posting.
Chrome Extension: Use for manual candidate import from boards not directly integrated.
Job Boost: For expanded reach, use the Job Boost feature (note: board list is not public and is subject to change).
User Access Management: Only Admins/Super Admins can manage job board publishing.
Recommended Help Articles:
- Publishing Job Internally
- LinkedIn Integration
- Career Page Integration
- Using the Chrome Extension
Key Takeaways
You have full control over which external job boards receive your job postings in PyjamaHR.
Use the Publish/Manage Job Boards screen for granular control.
Internal posting is ideal for confidential, test, or staged jobs.
Always review your job description quality to avoid board rejections.
For advanced needs or troubleshooting, contact PyjamaHR support.
Still have questions?
Contact [email protected] or use the in-app chat for personalized assistance.