Understanding Candidate Ratings in PyjamaHR: Low, Medium, High Explained

Executive Summary

PyjamaHR’s candidate rating system—Low, Medium, High—uses AI-powered resume matching to help you quickly assess how well each candidate fits a specific job. This feature streamlines your hiring process by providing an at-a-glance evaluation of candidate suitability based on the skills and requirements you define for each role.

Detailed Overview

What Are Candidate Ratings (Low, Medium, High)?

The candidate rating system in PyjamaHR automatically evaluates each candidate’s resume against the key skills and responsibilities you specify for a job. The system assigns a rating of Low, Medium, or High to indicate the candidate’s fit for that particular position:

High: Strong match—candidate’s skills and experience closely align with the job requirements.
Medium: Partial match—candidate meets some, but not all, of the key criteria.
Low: Weak match—candidate’s profile does not sufficiently align with the job requirements.

When and Why to Use Candidate Ratings

Shortlisting at Scale: Instantly filter large volumes of applicants to focus on the most promising candidates.
Re-evaluating Existing Candidates: Assess previously uploaded candidates for new job openings.
Objective Screening: Reduce manual bias and speed up the initial screening process.

Integration with Other PyjamaHR Features

Resume Match Score: The Low/Medium/High rating is based on the AI-generated resume match score.
Bulk Candidate Import: Ratings are applied when candidates are added to a job, whether newly uploaded or previously in your database.

Business Impact

Efficiency: Saves hours of manual screening, especially for high-volume roles.
Consistency: Ensures all candidates are evaluated against the same criteria.
Better Hiring Decisions: Focuses your attention on candidates most likely to succeed.

Step-by-Step Guide: How Candidate Ratings Work in PyjamaHR

Prerequisites

You must have a job created in PyjamaHR with key skills and responsibilities defined.
Candidates must be added to the job (either newly uploaded or imported from your existing database).

Steps

Create or Open a Job Posting
- Navigate to the “Jobs” section.
- Click “Create Job” or select an existing job.
Define Key Skills & Responsibilities
- In the job setup, specify the essential skills and responsibilities.
(Screenshot: Job creation page highlighting “Key Skills” and “Responsibilities” fields)
Add Candidates to the Job
- New Candidates: Upload resumes directly to the job.
- Existing Candidates: Use the “Import Candidates” or “Add from Database” option to assign previously uploaded candidates to the job.
(Screenshot: “Add Candidates” button and import options)
View Candidate Ratings
- Once candidates are added, PyjamaHR’s AI will automatically assign a Low, Medium, or High rating to each candidate based on their resume match score.
- Ratings appear in the candidate list under the “Match” or “Rating” column.
(Screenshot: Candidate list with Low/Medium/High badges)
Filter and Take Action
- Use the filter options to view only High or Medium matches.
- Proceed with shortlisting, scheduling interviews, or further review.

Special Scenario: Re-Evaluating Existing Candidates for New Jobs

If you have a large pool of candidates already uploaded, you must add them to each new job to trigger the rating process. The system does not automatically match existing candidates to new jobs—you need to manually assign them.

Advanced Usage & Best Practices

Power User Tips

Bulk Import for Large Pools: When handling hundreds or thousands of candidates, use the bulk import feature to add them to new jobs and trigger ratings in one go.
Refine Job Criteria: The accuracy of ratings depends on how well you define key skills and responsibilities. Be specific and relevant.
Combine with Manual Review: Use ratings as a first filter, then manually review High and Medium matches for nuanced fit.

Optimization Strategies

Regularly Update Job Requirements: As roles evolve, update the job’s key skills to ensure accurate ratings.
Tag and Segment Candidates: Use tags to further organize candidates within High/Medium/Low groups for targeted follow-up.

Do’s and Don’ts

Do:
- Always add existing candidates to new jobs to get updated ratings.
- Use ratings to prioritize outreach and interviews.

Don’t:
- Don’t rely solely on ratings—use them as a guide, not the final decision.
- Don’t forget to update job criteria for each new opening.

Troubleshooting & Common Issues

Common Issues

Q: Why aren’t my existing candidates showing a rating for a new job?
A: You need to add them to the new job. Ratings are only generated when a candidate is assigned to a specific job.

Q: Can PyjamaHR automatically match all existing candidates to new jobs?
A: No, currently you must manually add candidates to each job to trigger the rating process.

Q: I have a large database—how can I rate all candidates for a new job efficiently?
A: Use the bulk import or “Add from Database” feature to assign multiple candidates at once.

Recovery Procedures

If ratings do not appear, double-check that the job has key skills and responsibilities defined.
If you encounter errors during import, ensure your candidate data is formatted correctly.

When to Contact Support

If ratings fail to generate after following all steps.
If you experience issues with bulk imports or candidate assignment.

Comprehensive FAQ

What do Low, Medium, and High ratings mean?
They indicate how closely a candidate’s resume matches the job’s key skills and responsibilities.
How are ratings calculated?
PyjamaHR’s AI analyzes the candidate’s resume against the job criteria you set.
Can I customize the rating thresholds?
Currently, the thresholds are set by the system based on AI analysis.
Do ratings update automatically if I change job requirements?
Only for candidates currently assigned to the job. Re-add candidates to trigger updated ratings.
Can I see the specific skills that matched or didn’t match?
The system provides an overall rating, but detailed skill match breakdowns may not be visible in all views.
Will existing candidates be rated for new jobs automatically?
No, you must add them to each new job to get a rating.
Is there a way to automate matching for large candidate pools?
Currently, bulk import is available, but full automation is not yet supported.
What if a candidate seems like a good fit but is rated Low?
Review their profile manually—AI ratings are a guide, not a replacement for human judgment.
Can I filter candidates by rating?
Yes, use the filter options in the candidate list.
Do ratings affect candidate notifications or communications?
No, ratings are for internal use only.
Can I export candidate ratings?
Export options may be available depending on your subscription level.
Are ratings visible to candidates?
No, only recruiters and hiring managers see these ratings.

Resume Match Score: Learn more about how the AI match score is calculated.
Bulk Candidate Import: Efficiently add large numbers of candidates to jobs.
Job Setup Best Practices: Tips for defining effective key skills and responsibilities.
Candidate Tagging & Segmentation: Organize your talent pool for targeted outreach.

Still have questions?
If you’ve followed these steps and still need help, contact PyjamaHR Support for personalized assistance.

This article is based on real customer feedback and workflows to ensure you get the most accurate and actionable guidance for using candidate ratings in PyjamaHR.

Candidate ratings Low Medium High explained