Executive Summary

When you post a job through PyjamaHR, it is not instantly visible on external job boards like LinkedIn, Google Jobs, or others. Each job board has its own review and approval process, which can introduce delays before your job is published and visible to candidates. This article explains the typical timelines, what happens during the review, how to track your job status, and what to do if your job is delayed or not appearing as expected.

Detailed Overview

What Is the Job Board Review and Approval Process?

When you publish a job in PyjamaHR and select external job boards (e.g., LinkedIn), your job is sent from PyjamaHR to those boards via integration. However, job boards do not publish jobs instantly. Instead, they:

Review each job post for compliance with their policies (e.g., anti-spam, job quality, company legitimacy).
Evaluate the content to ensure it meets their standards and is not a duplicate or in violation of their terms.
Approve or flag the job for further manual review if needed.

This process is entirely controlled by the job board (e.g., LinkedIn), not by PyjamaHR.

Why Does This Matter?

Delays are normal—especially for new accounts or the first job post.
Job status in PyjamaHR may show as "Published" even while the job is under review on the external board.
You may not see the job live on LinkedIn or other boards immediately after posting from PyjamaHR.

Typical Timelines for Job Board Review

Based on hundreds of real customer conversations, here are the most common timelines:

Job Board	First-Time Posting	Subsequent Postings	Notes
LinkedIn	Up to 48 hours	Usually faster (15–60 min, but can be up to 24–48 hrs)	Every job is reviewed; first job takes longest.
Google Jobs	24–72 hours	24–72 hours	No direct link-back; review time varies.
Other Boards	24–72 hours	24–72 hours	Each board has its own process and may not provide status.

Key Points:
- First job post on a new LinkedIn integration can take up to 48 hours.
- Subsequent jobs are usually faster, but still subject to review.
- All boards reserve the right to flag, delay, or reject jobs.

Step-by-Step Guide: Posting and Tracking Job Board Approval

1. Post Your Job in PyjamaHR

Complete the job details and select the job boards (e.g., LinkedIn, Google Jobs).
Click Publish.

2. Check Job Status in PyjamaHR

Go to your job listing.
Click the three dots next to the job.
Select Publish to see the current status for each board.
For LinkedIn: If the job is under review, the LinkedIn link may not be visible yet.

Screenshot suggestion: Show the job card with three dots and the "Publish" menu.

3. Wait for Board Review

LinkedIn: Allow up to 48 hours for the first job; subsequent jobs may appear in 15–60 minutes, but can still take up to 48 hours.
Other Boards: Allow 24–72 hours.

4. Verify Publication

Once approved, the job will be live on the board.
In PyjamaHR, the LinkedIn section will show the three dots—click to "View Job" directly on LinkedIn.
If the link is not visible, the job is still under review.

Screenshot suggestion: Show the LinkedIn section with the "View Job" option.

5. If Delayed, Check for Flags or Errors

If your job is not live after 48–72 hours:
- Check for error messages in PyjamaHR.
- Look for notifications about policy violations or required verification.
- For LinkedIn, you may see a message about the job being flagged or not visible due to policy.

6. Contact Support or the Job Board (if needed)

If flagged, PyjamaHR may provide a direct link to contact LinkedIn support.
For persistent issues, reach out to PyjamaHR support with your Job ID and details.

Advanced Usage & Best Practices

Power User Tips

First-Time Posting: Expect the longest delay. Plan urgent postings accordingly.
Subsequent Jobs: Still subject to review, but usually faster.
Staffing Agencies: LinkedIn has strict policies for agencies. If flagged, jobs may not be visible. See LinkedIn’s policy.
Job Content: Avoid phrases like "hiring for our clients" in job descriptions to reduce the risk of being flagged.
Republishing: If you change your LinkedIn integration (e.g., to a client’s page), you can republish jobs to the new page.

Do’s and Don’ts

Do:
- Allow sufficient time for review, especially for urgent roles.
- Check job status in PyjamaHR before contacting support.
- Use company LinkedIn pages, not personal profiles, for integration.
- Keep job descriptions clear and compliant with job board policies.

Don’t:
- Expect instant publication on external boards.
- Post duplicate jobs or violate job board terms.
- Use personal LinkedIn profiles for company job postings.
- Panic if the job is not live within a few hours—delays are normal.

Troubleshooting & Common Issues

Common Error Messages & Solutions

Issue/Message	Solution
Job not visible on LinkedIn after posting	Wait up to 48 hours; check for LinkedIn review. If still not live, check for flags/errors.
No "View Job" link in PyjamaHR	Job is still under review. Wait and refresh after some time.
Job flagged for policy violation (LinkedIn)	Review LinkedIn’s policy. If you believe it’s an error, contact LinkedIn support directly.
Staffing agency jobs not visible on LinkedIn	LinkedIn restricts agency postings. Consider posting via client’s LinkedIn page.
Job status is "Published" in PyjamaHR but not live on board	This means PyjamaHR has sent the job, but the board is still reviewing it.
No applicants after posting	Check if the job is actually live on the board. If not, wait for review or check for flags.

What If Scenarios

What if my job is still not live after 48 hours?
Check for error messages or flags in PyjamaHR.
Contact PyjamaHR support with your Job ID.
For LinkedIn, use the provided support link to escalate.
What if I’m a staffing agency and my jobs are blocked?
Review LinkedIn’s agency policy.
Consider integrating a client’s LinkedIn page for posting.
What if I need the job live urgently?
There is no way to bypass the job board’s review process.
For critical roles, consider posting directly on the job board as a backup.

Comprehensive FAQ

1. How long does it take for my job to appear on LinkedIn after posting from PyjamaHR?
Up to 48 hours for the first job; subsequent jobs are usually faster but can still take up to 48 hours.

2. Why does PyjamaHR show my job as "Published" but I can’t see it on LinkedIn?
"Published" means PyjamaHR has sent the job to LinkedIn. LinkedIn may still be reviewing it.

3. Is the delay only for the first job?
The first job takes the longest, but every job is reviewed. Most subsequent jobs are faster, but delays can still occur.

4. What if I’m a staffing agency and my jobs aren’t visible?
LinkedIn has strict policies for staffing agencies. Your jobs may be flagged and not shown. See LinkedIn’s policy.

5. Can I speed up the review process?
No. The timeline is controlled by the job board, not PyjamaHR.

6. How do I know when my job is live?
In PyjamaHR, the LinkedIn section will show a "View Job" link once the job is live.

7. What should I do if my job is flagged or rejected?
Review the error message. For LinkedIn, use the provided support link to appeal or clarify.

8. Why am I not getting applicants after posting?
Check if the job is actually live on the board. If not, wait for review or check for flags.

9. Can I post jobs on behalf of my clients?
Yes, by integrating the client’s LinkedIn page in PyjamaHR settings.

10. What if I change my LinkedIn integration?
You can republish jobs to the new LinkedIn page from PyjamaHR.

11. Why don’t I see direct links for all job boards?
Not all boards provide direct link-backs. Only LinkedIn and a few others do.

12. What if my job is still not live after 72 hours?
Contact PyjamaHR support with your Job ID and details.

Job Status Tracking: Use the "three dots" menu and "Publish" option to check status for each board.
LinkedIn Integration: Ensure you’re using a company page, not a personal profile.
Error Handling: Review error messages in PyjamaHR and follow provided links for support.
Client LinkedIn Integration: For agencies, integrate client pages for better visibility.

Summary Table: Key Timelines and Actions

Action	Expected Timeline	What to Do If Delayed
Post job in PyjamaHR	Immediate	N/A
Job visible on LinkedIn (first)	Up to 48 hours	Wait, then check for errors/flags
Job visible on LinkedIn (repeat)	15–60 min (up to 48h)	Wait, then check for errors/flags
Job visible on other boards	24–72 hours	Wait, then check for errors/flags
No applicants after posting	After board review	Confirm job is live; check for flags

If you follow the steps above and allow for the standard review timelines, your jobs should appear on external boards without issue. For persistent problems, use the troubleshooting steps or contact PyjamaHR support with your Job ID and details.

Still have questions?
Contact PyjamaHR Support or use the in-app chat for priority assistance.

Timeline for Job Board Review and Approval in PyjamaHR: How Long Does It Take for Jobs to Go Live?