Executive Summary
PyjamaHR allows you to post jobs internally or keep them confidential, ensuring sensitive roles are not visible on public job boards like LinkedIn or your company website. This guide explains exactly how to use internal-only job posting, when to use it, and how to avoid common mistakes that could accidentally make your confidential roles public.
Detailed Overview
What Is Internal-Only Job Posting in PyjamaHR?
Internal-only job posting lets you create job listings that are visible only within your organization or to people you directly share the link with. These jobs are not published on external job boards (e.g., LinkedIn, Indeed) or your public careers page unless you choose to do so later.
Key Use Cases:
- Hiring for confidential or sensitive positions (e.g., leadership changes, replacements)
- Testing the PyjamaHR workflow without making jobs public
- Sharing jobs only with internal teams, select partners, or via direct links (e.g., campus hiring, referrals)
- Drafting job posts before making them public
Business Impact:
- Protects sensitive company information and hiring intentions
- Prevents unwanted applicants and public visibility
- Gives you full control over when and where a job is published
How Internal-Only Jobs Work with Other PyjamaHR Features
Candidate Applications: Candidates apply via a direct job link you share; applications are managed in PyjamaHR as usual.
Career Page Integration: Internal-only jobs do not appear on your public careers page unless you choose to publish them externally.
Job Board Management: You can later publish an internal job to job boards with a few clicks.
User Permissions: Only users with access to the job in PyjamaHR can see its details.
Step-by-Step Guide: Posting an Internal‑Only or Confidential Job
Prerequisites
You must have a PyjamaHR account with permission to create jobs.
Some accounts may require internal posting to be enabled by support (see Troubleshooting).
1. Start Creating a New Job
Go to the Jobs section in PyjamaHR.
Click Create Job.
2. Fill Out Job Details
Enter the job title, description, department, etc.
(Optional) If you want to keep the job truly confidential, avoid including sensitive company or client names in the job title or description.
3. Choose How to Publish
At the final stage of job creation, you’ll see publishing options.
Select Publish Internally or Post Job Internally.
UI Location: This option appears either as a button or in a dropdown at the top right of the publishing screen.
If you don’t see this option: See Troubleshooting below.
4. Share the Internal Job Link (Optional)
Once published internally, the job will not appear on public job boards or your careers page.
To invite candidates, copy the job link from the job details page and share it via email, chat, or social media.
Screenshot suggestion: Show where to find the “Copy Job Link” button on the job details page.
5. Manage Applications as Usual
All candidate applications will appear in your PyjamaHR dashboard for that job.
You can proceed with screening, interviews, and assessments as with any other job.
6. (Optional) Publish Externally Later
If you decide to make the job public, go to the job card, click the three dots (⋮), select Publish, and choose the desired job boards.
Advanced Usage & Best Practices
Power User Tips
Testing the Workflow: Use internal-only posting to test the full candidate journey (apply, screen, interview) without making jobs public.
Referrals & Campus Hiring: Share internal job links directly with colleges or referral networks for targeted hiring.
Drafting Jobs: Internal posting can act as a “draft” mode—jobs are not public until you choose to publish them externally.
Avoiding Accidental Publication: Always double-check the publishing option before finalizing a job post.
Do’s and Don’ts
Do:
- Use internal posting for confidential, sensitive, or early-stage roles.
- Remove company/client names from job titles/descriptions if you want to keep the role truly confidential.
- Share the internal job link only with trusted recipients.
Don’t:
- Don’t publish the job externally if you want to keep it confidential.
- Don’t assume internal jobs will appear on your public website or LinkedIn—they won’t unless you publish them externally.
- Don’t include sensitive information in the job description if you plan to share the link widely.
Troubleshooting & Common Issues
1. I Don’t See the “Post Internally” Option
Possible Cause: The feature may not be enabled by default for your account.
Solution: Contact support at [email protected] to request internal job posting to be enabled.
2. Job Was Accidentally Published on LinkedIn/Public Board
What to Do: Immediately unpublish or delete the job from the external board and re-create it as an internal-only job.
Tip: Always confirm your publishing selection before finalizing.
3. Receiving Applications from Public Platforms for Internal Jobs
Possible Cause: The job was first published externally, then switched to internal.
Solution: For true confidentiality, create the job as internal-only from the start. Changing the status after external publication may not prevent all public applications.
4. Can I Hide Company Name or Post as Anonymous?
Current Limitation: PyjamaHR does not support anonymous or company-hidden job postings. The company name will appear on all job posts, even internal ones.
5. Can I Save a Job as a Draft?
Workaround: Use internal-only posting as a draft mode. The job will not be visible externally until you publish it.
Comprehensive FAQ
Q1: Will internal-only jobs appear on LinkedIn, Indeed, or my company website?
A: No. Internal-only jobs are visible only within PyjamaHR and to people you share the direct link with.
Q2: Can I later publish an internal job externally?
A: Yes. Go to the job card, click the three dots (⋮), select Publish, and choose the job boards.
Q3: Can I post a job without showing my company name?
A: No. PyjamaHR does not currently support anonymous or company-hidden postings.
Q4: Can I share an internal job with external partners (e.g., colleges)?
A: Yes. Copy the job link and share it directly. Only those with the link can apply.
Q5: Can I use internal posting as a draft?
A: Yes. Internal jobs are not public and can be edited or published externally later.
Q6: Why am I still getting public applications for an internal job?
A: If the job was ever published externally, it may still be visible. Always create confidential jobs as internal-only from the start.
Q7: Can I hide salary details from internal users?
A: No. Salary can only be hidden from candidates, not from users with access to the job.
Q8: How do I test the candidate workflow without making jobs public?
A: Create an internal-only job, share the link with yourself, and apply as a candidate.
Q9: Can I filter or search for internal-only jobs in PyjamaHR?
A: There is no dedicated filter, but you can use naming conventions or request a filter from support.
Q10: What if I don’t see the internal posting option?
A: Contact support to enable this feature for your account.
Q11: Can I move a job from internal-only to public later?
A: Yes, you can publish it externally at any time.
Q12: Are there limits on the number of internal jobs I can post?
A: During the trial, there may be a limit (e.g., 3 jobs). Paid plans have no such limit.
Related Features & Next Steps
Job Board Management: Learn how to publish jobs to specific boards only when ready.
User Access Controls: Understanding Access Types in PyjamaHR
Candidate Management: All applications for internal jobs are managed in the same workflow as public jobs.
Testing & Sandbox: Use internal jobs to test AI interviews, assessments, and the full ATS workflow.
Recommended Next Articles:
- Publishing Job Internally
- Understanding Access Types
- Managing Job Boards in PyjamaHR
Summary Table: Internal-Only Job Posting at a Glance
Feature/Scenario | Supported? | Notes |
Internal-only posting | Yes | Use at final stage of job creation |
Anonymous/company-hidden posting | No | Company name always visible |
Share job via direct link | Yes | Copy link from job details page |
Move from internal to public posting | Yes | Publish to job boards anytime |
Hide salary from internal users | No | Only possible to hide from candidates |
Save job as draft | Workaround | Use internal-only posting as draft |
Filter for internal jobs | Workaround | Use naming conventions or request filter from support |
Limit on internal jobs (trial) | Yes | Typically 3 jobs during trial |
Limit on internal jobs (paid) | No | Unlimited on paid plans |
Need More Help?
If you have questions not covered here or need the internal posting feature enabled, contact [email protected].
By following this guide, you can confidently post confidential or internal-only jobs in PyjamaHR, protect sensitive information, and avoid accidental public exposure.