Executive Summary

Editing, updating, or republishing a live job post in PyjamaHR is essential for keeping your job listings accurate, visible, and attractive to candidates—especially when you need to fix errors, refresh an old post, or boost applications. This guide provides a comprehensive, step-by-step walkthrough for editing active jobs, republishing closed or underperforming roles, and ensuring your updates sync correctly to external job boards like LinkedIn. It also covers troubleshooting, best practices, and answers to the most common customer questions.

Detailed Overview

What Does Editing, Updating, or Republishing a Job Post Mean in PyjamaHR?

Editing: Making changes to an existing, live job post—such as updating the job description, requirements, salary, or other details.
Updating: Refreshing the content or status of a job post to improve visibility or correct information.
Republishing: Reposting a job (often after it’s been closed or has become stale) to make it visible again on job boards and attract new applicants.

When and Why Should You Use These Features?

Correcting errors (e.g., typos, wrong salary, outdated requirements)
Improving job descriptions to attract more or better candidates
Refreshing old or underperforming jobs to boost visibility on job boards
Reposting closed or expired jobs without losing applicant history
Syncing updates to external job boards (LinkedIn, Indeed, etc.)

How Does This Integrate with Other PyjamaHR Features?

Job Board Integrations: Edits and republishes sync to LinkedIn and other boards (with caveats—see below).
Hiring Pipeline: Edits do not affect candidate progress or history.
User Access Controls: Only users with the right permissions (typically Super Admin or Admin) can edit or republish jobs.

Business Impact

Faster, more accurate hiring by keeping job posts up to date
Better candidate quality through improved job descriptions
Increased applicant volume by refreshing visibility on job boards
Reduced manual work—no need to create new jobs from scratch

Step-by-Step Guide: Editing, Updating, or Republishing a Job Post

Prerequisites

You must have the correct user access (Super Admin, Admin, or Recruiter with edit rights).
The job must be in "Open" or "Closed" status (see below for each scenario).
For republishing to job boards, ensure your LinkedIn/company integrations are active.

1. Editing a Live (Open) Job Post

Go to the Jobs Dashboard:
- Log in to PyjamaHR and click on "Jobs" in the main navigation.
Find the Job to Edit:
- Use the search bar or scroll to locate your job.
- Tip: If you have many jobs, reduce your browser zoom to see more at once (as per customer feedback).
Click the Three Dots ("⋮") Next to the Job:
- Select Edit Job from the dropdown.
- If you don’t see this option: You may not have the right access—ask your Super Admin to upgrade your permissions.
Make Your Changes:
- Update the job title, description, requirements, salary, location, or any other field.
- For advanced edits (e.g., hiring flow, feedback criteria), go to the "Hiring Flow" tab inside the edit screen.
Save and Publish:
- Click Save or Update (button label may vary).
- Your changes will be saved and, in most cases, automatically synced to job boards.
Check Job Board Status:
- Go to the "Publish" section (three dots > Publish) to see where your job is live.
- Note: Some boards (e.g., LinkedIn) may review changes before making them public.

Screenshots to Include:

Jobs Dashboard with "Edit" option highlighted
Edit Job screen with key fields called out
Publish status panel

2. Republishing or Refreshing a Closed or Stale Job

Scenario A: Reopen a Closed Job

Go to "Closed Jobs" Tab:
- In the Jobs Dashboard, switch to the "Closed Jobs" view.
Find the Job:
- Locate the job you want to republish.
Click the Three Dots ("⋮") > Reopen:
- The job will move back to "Open Jobs".
Edit as Needed:
- Follow the editing steps above to update details before republishing.
Republish to Job Boards:
- Go to the "Publish" menu and select the boards you want to republish to.
- Note: Some boards may not allow immediate reposting of the same job; consider cloning (see below).

Scenario B: Clone and Publish as a New Job (for Maximum Visibility)

If you want the job to appear as a brand-new post (with a new timestamp), clone the job:
1. In the job’s three-dot menu, select Clone Job.
2. Edit the cloned job as needed.
3. Publish the new job—this will push it to job boards as a fresh listing.

Scenario C: Republishing for LinkedIn or Other Boards

If your job is not appearing on LinkedIn or is "Under Review":
Optimize the job description (LinkedIn may flag low-quality or duplicate content).
Republish or clone the job as above.
Wait 24–72 hours for LinkedIn’s review process.

3. Updating a Job to Improve Applications

Edit the job description to add more details, perks, or clarify requirements.
Make salary visible—jobs with transparent salaries attract more candidates.
Align salary and requirements with market standards for better reach.
Republish after edits to refresh visibility on job boards.

Advanced Usage & Best Practices

Power User Tips

Cloning vs. Reopening:
Cloning creates a new job with a new timestamp—best for boosting visibility on job boards.
Reopening keeps the same job ID and applicant history—best for internal tracking.
Optimizing for Job Boards:
Avoid duplicate job titles/descriptions—LinkedIn may flag or suppress them.
Use clear, detailed job descriptions and include perks/benefits.
Don’t mention "hiring for our client" if you’re a staffing agency—LinkedIn may restrict visibility.
User Access:
Only Super Admins/Admins can edit all jobs. Recruiters may need upgraded access.
Change user access in Settings > Team Members.
Bulk Actions:
For multiple jobs, use bulk select and bulk publish features where available.

Do’s and Don’ts

Do:
- Always review job descriptions for errors before publishing.
- Republish or clone jobs that are not getting traction.
- Check job board status after edits.
- Use the "Publish" menu to control where jobs are posted.

Don’t:
- Don’t repeatedly republish the same job without updating content—job boards may flag as spam.
- Don’t share account credentials—each user should have their own login for audit and security.
- Don’t expect instant visibility on all boards—some (like LinkedIn) require review.

Troubleshooting & Common Issues

Common Problems and Solutions

1. Edit Option Not Visible
- Cause: Insufficient user access.
- Solution: Ask your Super Admin to upgrade your access to Admin or Super Admin.

2. Job Not Appearing on LinkedIn or Other Boards
- Cause: Job description flagged as low quality, duplicate, or under review.
- Solution: Edit and optimize the job description, then republish. Wait 24–72 hours for review.

3. Changes Not Reflected on Job Boards
- Cause: Delay in job board sync or job flagged for review.
- Solution: Check the "Publish" status. If still not live after 72 hours, contact support.

4. Can’t Republish a Closed Job
- Solution: Reopen the job or clone it as a new job.

5. Applicants Not Increasing After Update
- Solution: Improve job description, make salary visible, and ensure requirements are realistic.

6. Duplicate Job Posting Error
- Cause: Job board (e.g., LinkedIn) does not allow duplicate postings.
- Solution: Clone the job and tweak the title/description before publishing.

7. Staffing Agency Jobs Not Visible on LinkedIn
- Cause: LinkedIn policy restricts free postings for staffing agencies.
- Solution: Use a client’s LinkedIn page or create a new company page (see workaround section).

Comprehensive FAQ

Q1: If I edit a live job, will I lose my current applicants?
A1: No. Editing a job does not affect existing applicants or their status in your pipeline.

Q2: How long does it take for edits to appear on LinkedIn or other job boards?
A2: Typically 24–72 hours, depending on the board’s review process.

Q3: My job is "Under Review" on LinkedIn. What should I do?
A3: Wait for LinkedIn’s review. If it’s not published after 72 hours, optimize your job description and republish.

Q4: Can I republish a job that was closed months ago?
A4: Yes. Reopen it from "Closed Jobs" or clone it for a fresh post.

Q5: Why is the "Edit Job" button missing?
A5: You may not have the right access. Ask your Super Admin to upgrade your role.

Q6: Will editing a job automatically update it on all job boards?
A6: Most boards sync automatically, but some may require manual republishing or review.

Q7: How do I boost a job’s visibility after updating?
A7: Clone the job for a new timestamp, improve the description, and use the Job Boost feature if available.

Q8: What if my job is still not getting applicants after updating?
A8: Review the job description, make salary visible, and ensure requirements are realistic and market-aligned.

Q9: Can I edit the hiring flow or feedback criteria for a running job?
A9: Yes. Go to Edit Job > Hiring Flow, and update the pipeline stages or feedback checklist.

Q10: What should I do if my job is flagged as duplicate or spam?
A10: Change the job title/description, avoid duplicate postings, and ensure the content is unique and high quality.

Job Board Integration: Ensure your LinkedIn and other job board integrations are active in Settings > Integrations.
Cloning Jobs: Use "Clone Job" for maximum visibility and to avoid duplicate content issues.
Hiring Flow Customization: Edit hiring stages and feedback criteria for ongoing jobs.
User Access Management: Adjust team member roles in Settings > Team Members.
Job Boost: Use the Job Boost feature to promote jobs on additional boards (if available).

Summary Table: Editing, Updating, and Republishing Jobs in PyjamaHR

Action	Where to Find	Who Can Do It	Syncs to Job Boards?	Notes/Best Practice
Edit Job	Jobs > ⋮ > Edit Job	Admin/Super Admin	Yes (after review)	Review description for quality
Reopen Job	Closed Jobs > ⋮ > Reopen	Admin/Super Admin	Yes (after republish)	Use for jobs closed recently
Clone Job	Jobs > ⋮ > Clone Job	Admin/Super Admin	Yes (as new post)	Best for boosting visibility
Republish	Jobs > ⋮ > Publish	Admin/Super Admin	Yes	Use after edits or reopening

Still Need Help?

If you’ve followed all steps and your job is still not visible or editable, or if you encounter persistent errors, please contact PyjamaHR Support with:
- Your job ID
- Screenshots of the issue
- Details of the job board(s) affected

We’re here to help you get your jobs seen by the right candidates—fast.

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How to Edit, Update, or Republish a Live Job Post in PyjamaHR (and Get It Seen on Job Boards)