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Job Posting Guidelines: Words and Content to Avoid

PyjamaHR automatically reviews all job descriptions to ensure they meet professional standards and comply with fair hiring practices.

Updated over a month ago

Content That Gets Flagged

Discriminatory Language
Our system detects and prevents the use of language that could be discriminatory based on:

  • Age-related terms - Avoid phrases that suggest age preferences

  • Gender-specific language - Use gender-neutral job titles and descriptions

  • Physical appearance requirements - Unless directly job-related

  • Personal characteristics - Avoid references to marital status, family planning, etc.

WhatsApp and Contact Information

  • WhatsApp numbers in job descriptions are automatically flagged

  • Personal contact details should not be included in the job description

  • Use PyjamaHR's built-in communication tools instead

Suspicious Keywords
Our system monitors for keywords that might indicate:

  • Fraudulent job postings

  • Multi-level marketing schemes

  • Inappropriate content

  • Spam-like language

What Happens When Content is Flagged
When our system detects problematic content, you'll see:

  • A clear error message explaining what needs to be changed

  • Specific guidance on which section contains the issue

  • A link to learn more about our posting guidelines

  • Your job cannot be published until the issues are resolved

Incomplete Company Sections
Your job description must include complete information in these sections:

  • Company Overview - Cannot use placeholder text like "Give a brief summary of what your company does"

  • Benefits Section - Must replace template text with actual benefits you offer

Best Practices for Job Descriptions


✅ Do Include:

  • Clear, specific job responsibilities

  • Required skills and qualifications

  • Company culture and values

  • Actual salary ranges and benefits

  • Growth opportunities

❌ Avoid:

  • Template or placeholder text

  • Discriminatory language of any kind

  • Personal contact information

  • Vague or misleading requirements

  • Excessive use of superlatives

Quality Standards
PyjamaHR evaluates job descriptions based on:

  • Completeness - All sections should be filled with meaningful content

  • Clarity - Easy to understand requirements and responsibilities

  • Professionalism - Appropriate tone and language

  • Accuracy - Truthful representation of the role and company

Getting Help
If your job description is flagged:

  • Review the error message - It will tell you exactly what needs to be changed

  • Edit the problematic content - Remove or replace flagged words/phrases

  • Use inclusive language - Focus on skills and qualifications needed for the job

  • Contact support - If you need help understanding why something was flagged

Why These Guidelines Matter
These guidelines help ensure:

  • Fair hiring practices for all candidates

  • Professional representation of your company

  • Better candidate experience and applications

  • Compliance with employment laws and regulations

Remember, these guidelines are designed to help you attract the best candidates while maintaining a professional, inclusive hiring process. Quality job descriptions typically receive 4x more qualified applications than generic ones.

For additional support with job posting guidelines, contact our support team or check out our other help center articles on writing effective job descriptions.

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