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How to Post Your First Job and Publish It Externally on PyjamaHR: Step-by-Step Guide, Best Practices, and Troubleshooting

Updated over a week ago

Executive Summary

PyjamaHR makes it easy to post your first job and publish it across multiple external job boards—including LinkedIn, Google Jobs, Monster, and more—directly from your dashboard. This guide walks you through every step, highlights common pitfalls, and answers the most frequent questions, ensuring your job gets maximum visibility and you start receiving quality candidates quickly.

Detailed Overview

What is External Job Publishing in PyjamaHR?

When you create and publish a job in PyjamaHR, you can instantly distribute it to a network of free job boards (such as LinkedIn, Google Jobs, Monster, ZipRecruiter, Adzuna, Jobsora, and others). This amplifies your reach, saves time, and centralizes candidate management within PyjamaHR.

Why Use It?

  • Maximize Exposure: Reach candidates across multiple platforms with one action.

  • Centralized Management: All applicants—regardless of where they applied—are tracked in PyjamaHR.

  • Efficiency: No need to manually post on each job board.

  • Quality Control: Built-in checks and integrations help ensure your job meets job board requirements.

Key Integrations and Features:

  • LinkedIn Integration: Publish directly to your company’s LinkedIn page (after integration).

  • Job Board Network: Automatic distribution to 10+ free job boards.

  • Internal vs. External Posting: Option to keep jobs internal (draft) or publish externally.

  • Role-Based Access: Only users with the right permissions (e.g., Super Admin) can post jobs.

Step-by-Step Guide: Posting and Publishing Your First Job

Prerequisites

  • User Access: You must have Super Admin, Admin or Recruiter access. Guest users, Interviewers and External Recruiters cannot post jobs. Learn more about access types

  • Job Slot Availability: Each billable user can have up to 10 active jobs. Close old jobs to free up slots if needed.

  • Company LinkedIn Page: For LinkedIn publishing, your company page must be integrated. Reach out to Support to get the integration done.

1. Create a New Job

  1. Log in to PyjamaHR.

  2. Navigate to the “Jobs” section.

  3. Click “Create New Job”.
    - If the button is inactive, check your user access and job slot availability.
    - If redirected to the dashboard, refresh your browser or check for platform updates.

  4. Fill in the job details:
    - Job Title
    - Location (If your city isn’t listed, contact support to add it.)
    - Job Description (See best practices below)
    - Screening Questions in the Application Form (optional but recommended)
    - Other required fields (e.g., department, employment type)

Screenshot Callout: [Insert screenshot of the “Create New Job” form with required fields highlighted.]

2. Save and Review

  1. Click “Preview and Proceed”.
    - If nothing happens, try a hard refresh or use a different browser.
    - Ensure all required fields are filled.

  2. Double-check your job description for clarity and completeness.

3. Choose Where to Publish

  1. Select “Publish” from the job card’s three-dot menu (⋮).

  2. Choose job boards:
    - By default, LinkedIn and other major boards are selected.
    - You can unselect boards if needed.

  3. For LinkedIn:
    - If not already integrated, you’ll be prompted to connect your company page through the Support chat. Paste your company's LinkedIn URL in the Support chat once prompted and the Support team will help you integrate.
    - Only official company pages can be integrated (not personal profiles).
    - If you’re a staffing agency, LinkedIn may restrict visibility (see Troubleshooting).

Screenshot Callout: [Insert screenshot of the “Publish” dialog showing job board selection.]

4. Publish the Job

  1. Click “Publish” to send your job to the selected boards.

  2. Wait for confirmation:
    - The job status will show as “Published” or “Under Review.”
    - LinkedIn and some boards may take 24–72 hours to review and approve your job.

5. Monitor Status and Applications

  1. Check publishing status:
    - Click the three dots (⋮) > “Publish” to see which boards your job is live on.
    - Some boards (like Monster, ZipRecruiter) may not provide direct job links.

  2. View and manage applicants:
    - All candidates appear in PyjamaHR, regardless of where they applied.
    - Use bulk actions to communicate with applicants.

Special Scenarios

  • Internal Posting (Draft): To keep a job as a draft, publish it “internally” only. It will not be visible on external job boards until you choose to publish externally.

  • Job Boost: For wider reach, use the Job Boost feature (if available) to access additional boards. The full list of boosted boards is not publicly disclosed.

Advanced Usage & Best Practices

Writing a High-Quality Job Description

  • Be Specific: Include detailed responsibilities, required qualifications, and skills.

  • Add Company Info: Briefly describe your organization and work culture.

  • Use Keywords: Include relevant keywords for better search visibility.

  • Location Matters: Ensure the location is accurate and listed.

  • Avoid Spammy Content: Vague or low-quality descriptions may be flagged or rejected by job boards.

Tip: Use PyjamaHR’s AI JD generator for optimized job descriptions.

Optimizing for LinkedIn and Other Boards

  • Follow LinkedIn’s Quality Guidelines: LinkedIn Job Post Guidelines

  • Avoid Duplicate Listings: Only one unique job per role/location.

  • Monitor Review Status: Some boards require manual review before publishing.

Managing Job Limits

  • 10 Active Jobs per Billable User: Close filled or inactive roles to free up slots.

  • Add More Users: To increase your job posting capacity, add more billable users.

  • Purchase additional job slots by navigating to Settings > My Plans > Add-ons Purchased > Additional Job Slots > Buy More

Troubleshooting & Common Issues

1. Can’t Create or Publish a Job

  • Inactive “Create New Job” Button: Check your access level and job slot availability.

  • Redirects to Dashboard: Refresh your browser; check for platform updates.

  • Error: “Location Not Found”: Contact support to add missing locations.

2. Job Not Visible on External Boards

  • Status Shows “Published” but Not Visible:

  • Some boards take 24–72 hours to review and publish.

  • Low-quality job descriptions may be flagged and removed—edit and republish.

  • For LinkedIn, staffing agencies may be restricted per LinkedIn’s policy.

  • No Direct Job Links: Some boards do not provide direct URLs back to PyjamaHR. You may need to search manually or wait for integration updates.

3. Not Receiving Applicants

  • Job Under Review: Wait for approval from job boards.

  • Low-Quality JD: Revise your job description for clarity and completeness.

  • Internal Posting Only: Ensure the job is published externally, not just internally.

4. LinkedIn Integration Issues

  • Company Page Not Integrated: Only official company pages can be used.

  • Account Flagged: If flagged as a staffing agency, jobs may not be visible. Consider using a client’s LinkedIn page (with permission) or contact LinkedIn support.

5. Job Posting Limits

  • Exceeded Limit: Each billable user can have 10 active jobs. Close old jobs or add users to increase capacity.

  • No Option to Buy More Slots (Yet): Job packs are planned but not yet available.

Comprehensive FAQs

1. How do I know if my job is published externally?
Go to the job card, click the three dots (⋮), and select “Publish.” You’ll see the status for each job board.

2. Why is my job “Under Review” on LinkedIn or other boards?
Most boards review jobs for quality and compliance. This can take 24–72 hours.

3. Why can’t I see my job on Monster/ZipRecruiter/Google Jobs?
Some boards don’t provide direct links or may take longer to publish. Ensure your job description meets quality standards.

4. What if my job is published but not receiving candidates?
Check that it’s live on all boards, review your job description, and ensure it’s not only posted internally.

5. Can I post jobs with a trial account?
Yes, but you’re limited to 3 active jobs during the trial.

6. What if I reach my job posting limit?
Close inactive jobs or add more billable users to increase your limit.

7. Can I save a job as a draft?
There’s no formal “draft” option, but you can publish internally to keep it off external boards until ready.

8. How do I integrate my LinkedIn company page?
Go to Settings > Integrations > Click on 'Connect' in front of LinkedIn and you will be prompted to the Support chat. Paste the LinkedIn URL you want to integrate and the Support team will help you to do so.

9. Why was my job removed or not published?
Low-quality or vague descriptions are often flagged. Edit and republish with more detail.

10. Can I see where my job was published?
Yes, via the “Publish” section on the job card. Some boards may not provide direct URLs.

11. What if I’m a staffing agency and can’t publish to LinkedIn?
LinkedIn restricts staffing agencies. Consider using a client’s page (with permission) or contact LinkedIn support.

12. How do I contact candidates who applied?
All applicants appear in PyjamaHR. Use bulk actions to email them directly.

13. Can I edit a job after publishing?
Yes, but changes may require re-approval by job boards.

14. What if I need to post to more than 10 jobs?
a. Add more billable users to increase your limit.

b. Job slots for extra slots are also live on the platform.

Related Features & Next Steps

Recommended Next Articles:
- Understanding Access Types in PyjamaHR
- Managing Job Posting Limits
- Optimizing Your Job Description for Maximum Reach
- Importing Candidates via Resume PDF/DOC

Still have questions?
If you encounter issues not covered here, contact PyjamaHR support with your Job ID and a screenshot for faster resolution.

This article is based on real customer conversations and is updated regularly to reflect the latest platform changes and best practices.

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