Skip to main content

How to Schedule a Personalised Product Demo with PyjamaHR: Step-by-Step Guide, Best Practices, and Troubleshooting

Updated this week

Executive Summary

A personalised product demo with PyjamaHR gives you and your team a live, interactive walkthrough of the platform tailored to your specific needs—whether you’re evaluating the ATS, exploring advanced features like AI Recruiter, or onboarding new team members. This article provides a comprehensive, actionable guide to scheduling, preparing for, and getting the most out of your PyjamaHR demo, based on real customer experiences and the latest platform workflows.


Detailed Overview

What Is a Personalised Product Demo?

A personalised product demo is a live, one-on-one (or team) session with a PyjamaHR expert. It’s designed to:
- Walk you through the platform’s features relevant to your business
- Answer your specific questions (e.g., job posting, candidate pipeline, AI Recruiter, integrations)
- Help you evaluate PyjamaHR before purchase or as part of onboarding
- Provide hands-on guidance for setup, troubleshooting, and best practices

When to Request a Demo:
- Before purchasing or upgrading your subscription
- When onboarding new recruiters or teams
- To understand new features (e.g., AI Recruiter, LinkedIn integration)
- If you’re stuck or need a live walkthrough (e.g., candidate import, pipeline setup)

Integration with Other Features:
- Demos often cover integrations (LinkedIn, job boards, Chrome Extension)
- Can include advanced workflows (custom reports, feedback forms, AI features)
- Useful for both new and existing users

Business Impact:
- Accelerates onboarding and adoption
- Reduces errors and confusion
- Ensures your team leverages PyjamaHR’s full capabilities


Step-by-Step Guide: How to Schedule Your PyjamaHR Demo

1. Determine Your Demo Needs

  • Decide if you want a general overview, feature-specific demo (e.g., AI Recruiter), or onboarding for new team members.

  • Prepare your questions or scenarios (e.g., “How do I import candidates via Chrome Extension?”).

2. Choose Your Preferred Scheduling Pathway

  • Use the official PyjamaHR demo booking link:
    https://calendly.com/pyjama/free-demo

  • Select your preferred date, time, and time zone.

  • Enter your name, email, company, and any specific topics you want covered.

  • Screenshot: Show the Calendly booking page with fields highlighted.

B. Request via Chat or Email

  • If the link is down or you prefer direct contact, message support via:

  • Provide:

    • Your name, company, and contact number

    • Preferred date/time and time zone

    • Specific demo topics or pain points

  • Support will either book the slot for you or connect you with a team member.

C. Request via Phone

  • Share your phone number in chat or email; a team member will call to coordinate the demo.

3. Confirm Your Demo

  • You’ll receive a calendar invite (Google Meet or Zoom) at your provided email.

  • Tip: Check your spam/junk folder if you don’t see the invite.

  • If you need to add colleagues, reply to the invite or inform support.

4. Prepare for the Demo

  • Gather your team and ensure everyone has the invite link.

  • Prepare your list of questions or workflows you want to see.

  • If you have technical issues (e.g., can’t join the call), notify support immediately.

5. Join and Participate

  • Join the call on time using the provided link.

  • Engage with the demo expert—ask questions, request screen sharing, and request recordings if needed.

  • If the presenter is late, wait 5-10 minutes, then contact support via chat or email for an update.

6. After the Demo

  • Request follow-up materials (recording, proposal, feature deck) if needed.

  • Schedule additional sessions for new team members or advanced topics.


Advanced Usage & Best Practices

Power User Tips

  • Be Specific: Share your use case and pain points in advance for a tailored demo.

  • Team Onboarding: Schedule group demos for onboarding new recruiters or departments.

  • Feature Deep-Dives: Request focused sessions (e.g., AI Recruiter, LinkedIn integration, custom reports).

  • Demo Recordings: Ask for a recording to share with absent team members.

  • Recurring Demos: For large teams or phased rollouts, schedule recurring sessions.

Do’s and Don’ts

  • DO: Confirm your time zone and availability.

  • DO: Add all relevant stakeholders to the invite.

  • DO: Follow up if you don’t receive a confirmation or if the presenter is late.

  • DON’T: Wait indefinitely—contact support if the demo doesn’t start on time.

  • DON’T: Assume your request is scheduled without a calendar invite.

Integration with Other Workflows

  • Use demos to clarify integration steps (e.g., Chrome Extension, LinkedIn, job boards).

  • Request walkthroughs for advanced features (custom reports, feedback forms, AI modules).


Troubleshooting & Common Issues

1. Didn’t Receive Demo Invite

  • Check: Spam/junk folder.

  • Action: Contact support with your email and preferred time.

  • Action: Message support with your preferred date/time; they’ll manually schedule the demo.

3. Presenter Is Late or No-Show

  • Action: Wait 5-10 minutes, then contact support via chat or email.

  • Recovery: Support will reschedule or escalate for immediate attention.

4. Need to Reschedule

  • Use the reschedule option in your invite, or reply to the confirmation email.

5. Want to Add More Participants

  • Reply to the invite or inform support to add additional emails.

6. Demo Recording Not Received

  • Request the recording link from your demo expert or support.

7. Time Zone Confusion

  • Always specify your time zone when booking.

  • Double-check the invite for correct timing.


Comprehensive FAQ

1. How do I book a demo?
Use the official demo link, or contact support via chat/email with your details.

2. What if the booking link doesn’t work?
Message support with your preferred date/time; they’ll manually schedule your demo.

3. Can I request a demo for specific features (e.g., AI Recruiter, LinkedIn integration)?
Yes—specify your requirements when booking.

4. Can I add my team to the demo?
Absolutely. Provide their emails or forward the invite.

5. What if the presenter is late or doesn’t join?
Contact support immediately; they will reschedule or escalate.

6. Can I get a recording of the demo?
Yes—request it during or after the session.

7. What if I need to reschedule?
Use the reschedule option in your invite or contact support.

8. Do you operate in my time zone (e.g., US, Europe, India)?
Yes—demos are available globally. Specify your time zone when booking.

9. Can I get a demo before my trial expires or before purchasing?
Yes—demos are available for both trial and prospective users.

10. What information should I provide when requesting a demo?
Name, company, contact number, preferred date/time, time zone, and specific topics.

11. Can I get a demo for onboarding new team members?
Yes—group demos for onboarding are common.

12. What if I have urgent questions before the demo?
Mention urgency in your request; support may expedite your booking.

13. Can I request a proposal or feature deck after the demo?
Yes—ask your demo expert or support for follow-up materials.


Related Features & Next Steps

  • AI Recruiter Demo: Request a deep-dive session for AI-powered screening.

  • Chrome Extension Walkthrough: Schedule a demo for candidate import workflows.

  • Custom Reports & Advanced Analytics: Ask for a session on reporting and analytics.

  • Onboarding New Teams: Book group demos for new recruiters or departments.

  • Integration Setups: Request demos covering LinkedIn, job boards, and email integrations.


Summary Checklist

  • [ ] Decide on demo topics and participants

  • [ ] Book via demo link or contact support

  • [ ] Confirm invite and check time zone

  • [ ] Prepare questions and scenarios

  • [ ] Join on time and engage

  • [ ] Request recording or follow-up materials if needed


Still have questions?
Contact [email protected] or use in-app chat for immediate assistance.


This article is based on real customer conversations and is designed to make your PyjamaHR demo experience seamless, efficient, and valuable for your team.

Did this answer your question?