Executive Summary
PyjamaHR enables you to import candidates from leading job boards like Naukri, Indeed, and others directly into your ATS using the PyjamaHR Chrome Extension and bulk upload tools. This guide covers everything you need to know to successfully transfer candidate data, avoid common pitfalls, and streamline your recruitment workflow—whether you’re migrating historical data or sourcing new applicants.
Detailed Overview
What Is Candidate Import and Why Use It?
Many recruiters and agencies source candidates from multiple job boards (Naukri, Indeed, LinkedIn, Wellfound, etc.) or have existing databases in Excel or other ATS platforms. PyjamaHR provides several ways to centralize this data:
PyjamaHR Chrome Extension: Import candidate profiles directly from job boards (Naukri, Indeed, LinkedIn, Wellfound, IIMJobs, etc.) into PyjamaHR.
Bulk Resume Upload: Upload multiple resumes (PDF/DOC) at once to a job or the Talent Pool.
CSV/Excel Import: Migrate candidate data from spreadsheets or other ATS exports.
Key Benefits:
- Centralizes all candidate data for streamlined management.
- Reduces manual data entry and errors.
- Enables faster, more efficient sourcing and pipeline building.
When to Use:
- Migrating from another ATS (e.g., Zoho, Manatal).
- Sourcing candidates from job boards not directly integrated with PyjamaHR.
- Bulk uploading resumes from campus drives, agencies, or historical databases.
Step-by-Step Guide: Importing Candidates from Naukri, Indeed, and Other Sites
Prerequisites
Google Chrome browser (for extension-based import).
PyjamaHR account with appropriate access (Admin, Recruiter, etc.).
Access to the job board account (Naukri, Indeed, etc.) where candidates are sourced.
Resumes or candidate data (for bulk/manual upload).
A. Using the PyjamaHR Chrome Extension
1. Install and Set Up the Extension
Install the Extension:
- Go to the PyjamaHR Chrome Extension page (link provided in-app or by support).
- Click Add to Chrome.
- Pin the extension for easy access (click the puzzle icon in Chrome, then the pin next to PyjamaHR).Log In:
- Click the PyjamaHR extension icon.
- Log in with your PyjamaHR credentials.
2. Importing from Naukri
Navigate to Naukri Resdex or Job Applications page.
Open a candidate profile you wish to import.
Click the “Add to PyjamaHR” button (visible on the candidate profile page).
Select the target job or Talent Pool in the popup.
Confirm import.
Bulk Import:
- As of now, bulk import from Naukri is not always supported due to frequent changes on Naukri’s website. If you encounter issues, try importing one profile at a time or use the bulk resume upload method (see below).
Troubleshooting:
- If the “Add to PyjamaHR” button is missing or import fails, it may be due to recent changes on Naukri’s site. The PyjamaHR team is actively updating the extension to match these changes—contact support with a screen recording if issues persist.
3. Importing from Indeed
Go to your Indeed account and open the job or candidate profile.
On the candidate profile page, click “Add to PyjamaHR”.
Select the job or Talent Pool to import the candidate.
Confirm import.
Important:
- Bulk import from Indeed is NOT currently supported. You must import candidates one at a time.
- If you do not see the “Add to PyjamaHR” button, ensure you are logged into the extension and try refreshing or adjusting your screen resolution (Indeed’s UI may overlap with the extension popup).
4. Importing from Other Supported Sites (LinkedIn, Wellfound, IIMJobs, etc.)
The process is similar: open the candidate profile, click “Add to PyjamaHR”, select the job or Talent Pool, and confirm.
Note:
- Some sites (e.g., Internshala, Instahyre) are not supported via the Chrome extension. Use manual or bulk upload instead.
B. Bulk Resume Upload (PDF/DOC)
Go to the relevant job or Talent Pool in PyjamaHR.
Click “Add Candidates” > “Upload Resumes”.
Drag and drop multiple PDF/DOC files (up to 50 at a time).
Assign candidates to a job or keep them in the Talent Pool.
Wait for parsing to complete (may take a few minutes for large batches).
Tip:
- If you have resumes from Instahyre or other unsupported platforms, download them and use this method.
C. Import via CSV/Excel
Prepare your CSV file using the sample template provided in PyjamaHR (see “Add Candidates via CSV”).
Include all required fields (name, email, phone, etc.).
Go to “Add Candidates” > “Import via CSV”.
Upload your file and map fields as prompted.
Assign candidates to a job or the Talent Pool.
Note:
- Resume files (PDF/DOC) cannot be embedded in the CSV. Upload them separately if needed.
D. Migrating from Another ATS
Export candidate data from your old ATS (e.g., Zoho, Manatal) as CSV and/or download resumes.
Upload CSV and resumes to PyjamaHR as described above.
If you have a very large database (thousands of candidates), PyjamaHR support can assist with bulk import if you provide a Google Drive link with all resumes and a CSV file.
Advanced Usage & Best Practices
Power User Tips
Pin the Chrome Extension for quick access.
Always log in to the extension before starting imports.
Use Talent Pool for candidates not tied to a specific job.
Bulk upload resumes for large datasets—up to 50 at a time.
Download sample CSV from PyjamaHR to ensure correct formatting.
Assign candidates to jobs during import to keep your pipeline organized.
Optimization Strategies
Regularly update the Chrome Extension to ensure compatibility with job boards.
Check for resume presence—candidates without resumes may not import correctly.
Use screen recordings to document issues for faster support resolution.
Do’s and Don’ts
Do:
- Check that the candidate profile includes a resume before importing.
- Use the latest version of Chrome and the extension.
- Contact support with screen recordings for persistent issues.
Don’t:
- Expect bulk import from Indeed (currently not supported).
- Attempt to import from unsupported job boards via the extension.
- Share ATS login credentials—use Google Drive for large data transfers.
Troubleshooting & Common Issues
Common Problems and Solutions
Issue | Solution |
“Add to PyjamaHR” button not visible | Refresh the page, ensure you’re logged into the extension, or reinstall the extension. If on Naukri, recent site changes may be the cause—contact support. |
Import says “Success” but candidate not visible | Check if the candidate had a resume. Only profiles with resumes and email IDs are imported. |
Bulk import from Indeed not working | Only single-profile import is supported for Indeed. |
Extension popup overlaps with Indeed menu bar | Adjust screen resolution or zoom out in your browser. |
Chrome extension not working after update | Reinstall the extension and log in again. |
Naukri import fails or hangs | Naukri frequently updates their site; PyjamaHR updates the extension accordingly. Report the issue with a screen recording. |
Candidates missing after import | Check Talent Pool and job pipelines. If still missing, contact support with details. |
Resume not parsed or missing | Only resumes in PDF/DOC format are supported. Ensure the file is not corrupted. |
Naukri/Resdex account blocked | Naukri may block accounts for using unauthorized plugins. Use at your own risk and consult with your Naukri rep if needed. |
When to Contact Support
Persistent import failures after following troubleshooting steps.
Bulk import required for thousands of candidates.
Chrome extension not working after reinstall and login.
Data missing after successful import.
Comprehensive FAQ
1. Can I import candidates from Naukri/Indeed in bulk?
- Naukri: Bulk import is sometimes possible, but recent site changes may limit this. If not working, import one at a time or use bulk resume upload.
- Indeed: Only single-profile import is supported via the Chrome extension.
2. Why isn’t my job posted on Naukri/Indeed automatically?
- PyjamaHR does not have direct job posting integration with Naukri or Indeed. Use the extension to import candidates who applied on those platforms.
3. What if the Chrome extension isn’t working?
- Reinstall, log in, and try again. If issues persist, send a screen recording to support.
4. Can I import candidates from other job boards (LinkedIn, Wellfound, IIMJobs, etc.)?
- Yes, if supported by the extension. For unsupported boards, use bulk resume or CSV upload.
5. How do I import candidates from my old ATS?
- Export data as CSV and resumes, then upload via PyjamaHR’s “Import via CSV” and “Upload Resumes” features.
6. Why are some candidates missing after import?
- Only profiles with resumes and unique email IDs are imported. Check Talent Pool and job pipelines.
7. Can I upload resumes in bulk?
- Yes, up to 50 at a time via “Upload Resumes.”
8. What file formats are supported for resumes?
- PDF and DOC.
9. Can I import candidates into the Talent Pool instead of a job?
- Yes, select Talent Pool during import.
10. What if Naukri/Indeed changes their website and the extension stops working?
- PyjamaHR updates the extension regularly. Report issues with a screen recording for faster fixes.
11. Is there a way to import candidates from Internshala or Instahyre?
- Not via the extension. Download resumes and use bulk upload.
12. What if my Naukri account gets blocked for using the extension?
- Naukri may restrict accounts using third-party plugins. Use at your own risk and consult with your Naukri representative.
13. Can I import custom fields or additional data?
- For custom fields, contact support to discuss your requirements.
14. How do I ensure all data is imported correctly?
- Always check that resumes and required fields are present. Use the sample CSV template and verify after import.
Related Features & Next Steps
Talent Pool Management: Organize imported candidates for future roles.
Bulk Emailing: Reach out to imported candidates efficiently.
Job Pipeline Setup: Assign imported candidates to specific jobs and stages.
Resume Parsing: Ensure resumes are in supported formats for best results.
User Access Management: Assign appropriate roles for recruiters handling imports.
Recommended Articles:
- Using the PyjamaHR Chrome Extension
- Import Candidates via Excel/CSV
- Bulk Resume Upload
- Understanding Access Types
Summary Table: Import Methods by Source
Source | Chrome Extension | Bulk Resume Upload | CSV Import | Notes |
Naukri | Yes (profile-by-profile; bulk may be limited) | Yes | Yes | Extension may break with Naukri site changes |
Indeed | Yes (profile-by-profile only) | Yes | Yes | Bulk import not supported via extension |
Yes | Yes | Yes | Extension must be logged in | |
Wellfound | Yes | Yes | Yes | Extension may require updates |
IIMJobs | Yes | Yes | Yes | Extension may require updates |
Instahyre | No | Yes | Yes | Use bulk upload |
Internshala | No | Yes | Yes | Use bulk upload |
Other ATS | No | Yes | Yes | Export data and resumes, then upload |
Final Tips
Always check for extension updates after major job board changes.
Document issues with screen recordings for faster support.
Use Talent Pool for flexible candidate management.
Contact support for large-scale migrations or custom requirements.
With these tools and best practices, you can efficiently centralize and manage all your candidate data in PyjamaHR, regardless of the original source. For any unique scenarios or persistent issues, our support team is here to help!