PyjamaHR enables you to generate comprehensive candidate reports—including AI interview videos—and share them securely with stakeholders who may not have access to the platform. This article explains how to generate, download, and distribute these reports safely, ensuring sensitive information is protected and your stakeholders receive all necessary details, including full-stitched interview videos.

Sharing candidate reports with external stakeholders (such as leadership teams or hiring managers outside your organization) is a common requirement in recruitment workflows. PyjamaHR provides robust tools to generate detailed reports, including interview summaries and video recordings, which can be securely shared as downloadable PDFs or attachments. This process is essential for:

Integration with Other Features:
Report sharing works seamlessly with PyjamaHR’s AI Interview module and candidate profile management. Reports can be generated directly from the candidate’s profile, ensuring all relevant data is included.

Business Impact:
Secure report sharing accelerates decision-making, maintains data privacy, and reduces the need for manual data extraction or risky ad-hoc sharing methods.

“The materials contained in this electronic transmission are private and confidential and are the property of the sender. The information contained in the material is privileged and is intended only for the use of the individual(s) or entity(ies) named above. If you are not the intended recipient, be advised that any unauthorized disclosure, copying, distribution or the taking of any action in reliance on the contents of this electronically transmitted information is strictly prohibited.”

Do:
- Confirm report completeness before sharing.
- Use secure, organization-approved channels for distribution.
- Follow up with stakeholders to ensure access.

Don’t:
- Don’t share platform login credentials or direct links with external users.
- Don’t send outdated or incomplete reports.
- Don’t ignore confidentiality and data protection requirements.

Issue: Report PDF does not include the full-stitched interview video.
​ Solution:
- Re-generate and download the report from the candidate’s profile.
- If the issue persists, contact PyjamaHR support and request a fixed report (as seen in customer conversations).

Issue: Stakeholder cannot open or view the video in the report.
​ Solution:
- Confirm the stakeholder has the necessary software to view embedded videos or links.
- If technical issues persist, provide the video in a secure, alternative format (after consulting with support).

Issue: Accidentally shared a report with the wrong recipient.
​ Solution:
- Immediately notify the unintended recipient to delete the report.
- Inform your organization’s data protection officer if required.

When to Contact Support:
- If the report is missing sections or videos after multiple attempts.
- If you need a custom report format.
- For urgent data privacy concerns.

1. How do I include the full-stitched AI interview video in the report?
Ensure you generate the report from the candidate’s profile after the interview is complete. If the video is missing, contact support.

2. Can I share reports with stakeholders who don’t have PyjamaHR accounts?
Yes, download the report as a PDF and share it via email with a confidentiality notice.

3. What if the report is missing information?
Re-download the report. If the issue persists, escalate to support for a fixed version.

4. Is it safe to email candidate reports?
Yes, if you use secure channels and include a confidentiality notice. Always follow your organization’s data protection policies.

5. Can I share a direct link to the candidate’s profile or video?
No, only share downloadable reports with external stakeholders.

6. What should I do if a stakeholder can’t view the video?
Check the report format and stakeholder’s software. If needed, consult support for alternative sharing options.

7. How do I ensure compliance with data privacy laws?
Always use confidentiality notices and share reports only with authorized recipients.

8. Can I automate report sharing?
Currently, reports must be downloaded and shared manually. For bulk or automated needs, contact support.

9. What file format are reports in?
Reports are provided as PDFs, sometimes with embedded video links.

10. Who can generate and download reports in PyjamaHR?
Users with access to the candidate’s profile and appropriate permissions.

11. What if I need to revoke access to a shared report?
Once a PDF is sent, you cannot revoke access. Always double-check recipients before sending.

By following these steps and best practices, you can securely share comprehensive candidate reports—including AI interview videos—with stakeholders, ensuring data privacy and business continuity. For further assistance, contact PyjamaHR Support.