Executive Summary
The PyjamaHR AI Recruiter is a powerful, separately charged feature designed to automate and streamline the candidate screening process. By leveraging AI-driven interviews and customizable screening criteria, it helps recruiters efficiently identify top candidates, reduce manual effort, and accelerate hiring—especially for high-volume roles. This article provides a comprehensive, actionable guide to understanding, activating, and optimizing the AI Recruiter sourcing workflow, addressing common pain points and real-world scenarios.
Detailed Overview
What Is the PyjamaHR AI Recruiter?
The AI Recruiter is an add-on feature within PyjamaHR that automates candidate screening by sending AI-powered interview links to applicants, conducting interviews based on your custom criteria, and generating detailed reports with job fitment scores and summaries. It is designed to:
Save time by automating initial candidate screening.
Reduce human bias by standardizing assessments.
Scale hiring for roles with large applicant volumes.
Provide actionable insights for informed decision-making.
Key Use Cases:
- High-volume hiring (e.g., entry-level, campus, or mass recruitment)
- Screening for specific skills or competencies
- Reducing manual resume review and initial interviews
Integration with PyjamaHR:
- Works alongside job postings, application forms, and candidate pipelines.
- AI Recruiter reports and scores are accessible within the candidate profile and job dashboard.
Comprehensive Step-by-Step Guide
Prerequisites & Requirements
Active PyjamaHR account
AI Recruiter subscription (not included in free or standard plans)
Job posting created in PyjamaHR
1. Activate the AI Recruiter Feature
Purchase a Plan:
Go to AI Recruiter Pricing Page or contact support for a proposal.
Choose from available plans (e.g., Starter, Standard, Pro) based on your monthly interview volume.
Note: Credits do not roll over month-to-month.
Activation:
Once payment is processed, AI Recruiter will be enabled on your account.
If you don’t see the feature, contact support or your company’s Super Admin.
2. Enable AI Recruiter for a Job
Navigate to the Jobs section.
Select the job you want to enable AI Recruiter for.
In the job settings or workflow tab, activate AI Recruiter (look for the “Enable AI Recruiter” toggle/button).
Tip: AI Recruiter must be enabled per job. If you don’t see the option, ensure your subscription is active and you have sufficient credits.
3. Configure Screening Criteria
Customize the AI Interview:
Set up screening questions relevant to the role.
Choose competencies or skills to be assessed.
Note: Screening criteria can be tailored for each job.
Save your configuration to ensure the AI Recruiter uses the correct criteria.
4. Initiate AI Interviews
Automatic or Manual Trigger:
For each candidate in the job pipeline, you can manually trigger the AI Interview or set it to send automatically (if available).
Currently, the AI Recruiter sends interview links to candidates you select; it does not automatically filter or advance candidates based on rules.
Candidate Experience:
Candidates receive an email with a unique AI Interview link.
They complete the interview online; responses are analyzed by the AI.
5. Review AI Recruiter Reports
Access candidate profiles in the job pipeline.
View the AI Recruiter Report:
Job Fitment Score
Resume Match Summary
Communication Score
AI Picks (top recommendations)
Use these insights to manually move candidates to the next stage or reject as needed.
6. Track AI Recruiter Usage
Go to Settings > My Plan to view remaining AI Recruiter credits.
Monitor usage to ensure you have sufficient credits for ongoing hiring.
[Screenshot Callouts:
- Where to find “Enable AI Recruiter” in job settings
- Example of AI Recruiter report in candidate profile
- “My Plan” section showing AI Recruiter credits]
Advanced Usage & Best Practices
Power User Tips
Bulk Actions:
Use bulk select to trigger AI Interviews for multiple candidates at once, especially for high-volume roles.Custom Screening:
Tailor AI Interview questions to match the specific competencies for each job. This increases the relevance and accuracy of AI scoring.Combine with Filters:
After AI interviews, use PyjamaHR’s filters (e.g., Resume Match Score, Screening Question Answers) to further narrow down candidates.Monitor Credit Usage:
Regularly check your credit balance to avoid interruptions in your workflow.
Do’s and Don’ts
Do:
- Do enable AI Recruiter for each job you want to automate screening for.
- Do customize screening criteria for better results.
- Do review AI reports promptly to keep your pipeline moving.
Don’t:
- Don’t expect candidates to be automatically advanced or rejected—manual review is still required.
- Don’t share AI Interview links outside the intended candidate pool (links are unique and may expire).
- Don’t forget to check your credit balance before launching large campaigns.
Integration with Other Workflows
Job Boards:
Use AI Recruiter in conjunction with job board postings to handle large applicant inflows.Candidate Pipeline:
Combine AI Recruiter insights with manual filters and assessments for a holistic view.
Troubleshooting & Common Issues
Common Error Messages & Solutions
“AI Interview is either completed or the invite is expired”
Cause: Link expired or already used.
Solution: Resend a fresh AI Interview link. Ensure candidates complete interviews within the validity window.
AI Recruiter not visible or not enabled
Cause: Subscription not active or not enabled for the job.
Solution: Check your plan status in Settings > My Plan. Enable AI Recruiter in the specific job’s settings.
Cannot find candidate’s AI assessment/report
Cause: AI Recruiter not enabled for the job, or candidate not in the correct job pipeline.
Solution: Confirm AI Recruiter is active for the job. Ensure candidate is associated with the correct job.
Credits not updating or insufficient
Solution: Refresh the “My Plan” page. If still incorrect, contact support.
Filters not working as expected
Example Issues: Single Choice questions not available, filter logic (AND/OR) not matching expectations, numeric filters not updating counts.
Solution: Known limitations—report to support for updates. Use available filters and AI Recruiter reports to manually shortlist.
What If Scenarios
What if I run out of credits mid-campaign?
Purchase additional credits or upgrade your plan to continue using AI Recruiter.
What if a candidate completes the AI Interview but no report is generated?
Wait up to 24 hours. If still missing, contact support with candidate email and job details.
What if I want to automate candidate advancement based on AI scores?
Currently, manual review is required. Use AI Recruiter’s “AI Picks” and scores to quickly identify top candidates.
What if I need to track AI Recruiter usage?
Go to Settings > My Plan for real-time credit tracking.
Comprehensive FAQ
1. How do I activate the AI Recruiter?
Purchase a plan via the pricing page or contact support. Once activated, enable it per job in job settings.
2. Is there a free trial for AI Recruiter?
No, AI Recruiter is a paid feature with no free trial due to operational costs.
3. Do unused credits roll over?
No, credits are monthly and do not roll over.
4. Can I customize the AI Interview questions?
Yes, you can set screening criteria and questions per job.
5. Does AI Recruiter automatically move candidates to the next stage?
No, it provides insights and recommendations, but stage movement is manual.
6. Can I bulk send AI Interviews?
Yes, use bulk actions in the candidate pipeline.
7. How do I track my AI Recruiter credits?
Go to Settings > My Plan.
8. What happens if a candidate’s AI Interview link expires?
Resend a new link from the candidate’s profile.
9. Can I filter candidates based on AI Recruiter scores?
Yes, use filters in the candidate pipeline after interviews are completed.
10. What if my filters aren’t working as expected?
Known issues exist with certain filter types—report to support and use available filters and AI Recruiter reports.
11. How long does it take for AI Recruiter reports to generate?
Usually within a few hours; contact support if delayed beyond 24 hours.
12. Can I use AI Recruiter with all job types?
Yes, as long as you have an active subscription and credits.
13. What if I have issues with activation or usage?
Contact support with your account and job details.
Related Features & Next Steps
Candidate Assessments: Use alongside AI Recruiter for deeper skill evaluation.
Job Board Integrations: Maximize applicant volume, then use AI Recruiter to screen efficiently.
Candidate Pipeline Management: Combine AI Recruiter insights with manual filters and assessments.
Recommended Articles:
- How to Set Up Screening Questions in PyjamaHR
- Managing Candidate Pipelines Efficiently
- Understanding AI Recruiter Reports
Key Takeaways
The AI Recruiter is a paid, per-job feature that automates candidate screening via AI interviews and reports.
It does not fully automate candidate advancement—manual review is still required.
Customization, bulk actions, and integration with filters make it a powerful tool for high-volume hiring.
Monitor credits and address common issues proactively for a smooth workflow.
Still have questions?
Contact PyjamaHR support or schedule a demo for personalized assistance.
This article is based on real customer conversations and is designed to address the most common questions, pain points, and scenarios encountered by PyjamaHR users. For the latest updates, always refer to the official PyjamaHR documentation or reach out to support.