Executive Summary

PyjamaHR’s AI Interview feature enables recruiters to screen candidates efficiently and generate detailed interview reports, including summary PDFs and stitched video recordings. Sharing these AI interview results with hiring managers—especially those without direct access to PyjamaHR—is a critical workflow for collaborative hiring decisions. This article provides a comprehensive, step-by-step guide to exporting, downloading, and sharing AI interview results, addresses common pitfalls, and offers best practices to ensure seamless collaboration.

Detailed Overview

What are AI Interview Results in PyjamaHR?
AI Interview results in PyjamaHR consist of two main components:
- AI Interview Summary Report (PDF): Contains the candidate’s responses, AI-generated insights, and scoring based on job-specific criteria.
- Stitched Interview Video: A complete recording of the candidate’s AI interview session.

Why Export or Share AI Interview Results?
- Hiring managers or stakeholders may not have access to PyjamaHR.
- For compliance, record-keeping, or sharing with external clients.
- To facilitate faster, data-driven hiring decisions.

Integration with Other PyjamaHR Features:
- AI interviews are job-specific: Each interview is tied to the job for which it was conducted.
- Reports and videos are accessible from the candidate’s profile within the relevant job.
- Reports can be downloaded and attached to candidate profiles in other jobs if needed.

Business Impact:
- Reduces manual effort in sharing candidate assessments.
- Ensures all stakeholders have the same, standardized information.
- Prevents data loss and confusion when candidates are considered for multiple roles.

Comprehensive Step-by-Step Guide

Prerequisites

You must have recruiter or admin access to the relevant job in PyjamaHR.
The candidate must have completed an AI interview for the job.

1. Locate the Candidate’s AI Interview Results

Navigate to the relevant job in PyjamaHR.
Go to the Candidates tab and select the candidate.
Open the candidate’s profile.
Look for the AI Interview section or tab.

Screenshot Callout: Show the candidate profile with the AI Interview section highlighted.

2. Download the AI Interview Summary Report (PDF)

In the AI Interview section, locate the Download Report or Export PDF button.
Click to download the AI Interview summary as a PDF file.

Screenshot Callout: Highlight the Download/Export button.

3. Access or Download the Stitched Interview Video

The full interview video is viewable within the candidate profile.
If you need to share the video externally:
Check if there is a Download Video option (if available).
If not, the video may only be viewable within PyjamaHR. In such cases, include instructions for internal viewers or request support for video export.

For managers without PyjamaHR access:
- Attach the downloaded PDF report (and video, if available) to an email or your internal communication tool.
- If the candidate is being considered for another job:
- Download the report from the original job.
- Attach it to the candidate’s profile in the new job (using the Attachments section).

Screenshot Callout: Show the Attachments section in a candidate profile.

5. Special Scenario: Moving Candidates Between Jobs

Important: Moving a candidate to another job will remove their AI interview results from the new job profile.
Best Practice: Before moving, download the AI interview report and video. Then, after moving, upload them as attachments in the new job profile.

Advanced Usage & Best Practices

Power User Tips

Copy, Don’t Move: If you want to consider a candidate for multiple jobs, use the Copy function instead of Move to retain AI interview data in the original job.
Centralized Sharing: Create a shared folder (e.g., on Google Drive or your company’s intranet) for storing and sharing AI interview reports with stakeholders.
Version Control: Always note the job ID and candidate name when sharing reports to avoid confusion.

Do’s and Don’ts

Do:
- Download AI interview reports before moving candidates to another job.
- Use the Attachments section to keep all relevant documents accessible.
- Inform hiring managers about the context (job role, date of interview) when sharing reports.

Don’t:
- Move candidates between jobs without first exporting their AI interview results.
- Assume AI interview data will transfer automatically between jobs.
- Share confidential reports externally without proper authorization.

Troubleshooting & Common Issues

Issue: AI Interview Report Missing After Moving Candidate

Cause: Moving a candidate to another job removes their AI interview data from the new job profile.
Solution: Always download the report before moving. If already moved, contact PyjamaHR support for possible recovery.

Issue: Video Not Included in Downloaded Report

Cause: The stitched interview video may not be attached to the PDF report by default.
Solution: View the video within PyjamaHR or request support for video export if external sharing is required.

Issue: “These candidates have never been screened by AI”

Cause: Candidate may not have completed the AI interview, or data may be missing due to job transfer.
Solution: Double-check the candidate’s status in the original job. Provide screenshots or candidate email to support for investigation.

Issue: Report Not Attaching Correctly

Solution: Try downloading the report again. If the issue persists, contact support with candidate and job details.

Recovery Procedures

If AI interview data is lost due to a move, contact PyjamaHR support with:
Candidate’s email
Original and new job IDs
Description of the issue

Comprehensive FAQ

1. Where can I find the AI interview report for a candidate?
In the candidate’s profile under the relevant job, in the AI Interview section.

2. Can I export the AI interview video?
The video is viewable within PyjamaHR. For external sharing, contact support if a download option is not available.

3. What happens if I move a candidate to another job?
Their AI interview results will not transfer. Download the report before moving.

4. How do I share AI interview results with someone who doesn’t have PyjamaHR access?
Download the PDF report and video (if available), then share via email or your internal tools.

5. Can I attach the AI interview report to a candidate’s profile in a different job?
Yes, use the Attachments section in the candidate’s profile in the new job.

6. The AI interview report is missing after moving a candidate. Can it be recovered?
Contact PyjamaHR support with candidate and job details for possible recovery.

7. Why is the AI interview tied to a specific job?
Because each AI interview is based on job-specific criteria and questions.

8. Can I copy a candidate to another job without losing their AI interview data?
Yes, use the Copy function instead of Move to retain data in the original job.

9. The report PDF doesn’t include the full video. What should I do?
View the video in PyjamaHR or request support for export.

10. What if the candidate completed the AI interview but the report isn’t visible?
Check the original job profile. If still missing, contact support with details.

Candidate Attachments: Use to store and share additional documents.
Job-Specific AI Interviews: Understand that each interview is tailored to the job’s requirements.
Copy vs. Move Candidate: Use Copy to retain data in both jobs.
Support Contact: For data recovery or advanced export needs.

By following the steps and best practices outlined above, you can ensure that AI interview results are always accessible to your hiring managers and stakeholders—no matter where they are or what tools they use. For any advanced needs or troubleshooting, PyjamaHR support is ready to assist.

Exporting or Sharing AI Interview Results with Hiring Managers in PyjamaHR