Executive Summary

PyjamaHR allows you to control where your job postings appear, including preventing jobs from being automatically published to external job boards such as LinkedIn or your company’s careers page. This guide explains how to keep jobs internal, unpublish from external boards, and manage visibility—helping you maintain privacy, control candidate flow, and avoid unwanted public listings.

Detailed Overview

By default, PyjamaHR makes it easy to publish jobs to multiple external job boards and your integrated careers page. However, many organizations need to:
- Save jobs as drafts or keep them internal for review before public posting
- Avoid automatic publishing to job boards like LinkedIn or Naukri
- Unpublish jobs from external boards or the careers page without closing the job (so you can continue processing existing candidates)
- Selectively publish jobs to specific boards only

Key PyjamaHR Terms & Workflows:
- Internal Posting: Keeps the job visible only within your ATS; not shown on external job boards or your careers page.
- Manage Job Boards: The section where you control which boards a job is posted to.
- Unpublish: Remove a job from a specific board or your careers page.
- Three Dots Menu: The action menu for each job, where you’ll find publishing options.

Business Impact:
Turning off automatic posting helps you:
- Control candidate sources and volume
- Keep sensitive or confidential roles private
- Stage jobs for review or approval before public release
- Avoid accidental or premature job board listings

Step-by-Step Guide: Turning Off Automatic Posting to External Boards

Scenario 1: Prevent Jobs from Being Published Externally When Creating a New Job

Create a New Job
- Go to the “Jobs” section and click Create Job.
Choose Internal Posting
- On the “Publish” step, select Internal Posting (toggle ON).
- [Screenshot: “Publish” screen with Internal Posting toggle highlighted]
- This ensures the job is only visible within PyjamaHR and not sent to any external boards or your careers page.
Save or Continue
- Complete the job setup. The job will remain internal until you choose to publish it externally.

Tip: This is the best way to “save as draft” or keep jobs private for review.

Scenario 2: Unpublish a Job from External Boards or Careers Page (Without Closing the Job)

Go to the Job Listing
- Navigate to the specific job in your “Jobs” dashboard.
Open the Three Dots Menu
- Click the three dots (⋮) next to the job title.
Select “Publish”
- Click Publish to open the publishing options.
Toggle ON Internal Posting
- Find the Internal Posting toggle and switch it ON.
- [Screenshot: Publish modal with Internal Posting toggle]
- This will unpublish the job from all external boards and your careers page, making it visible only within the ATS.
Confirm Changes
- The job is now internal. You can continue processing existing candidates, but no new candidates will see the job externally.

Scenario 3: Selectively Publish or Unpublish from Specific Job Boards

Go to Manage Job Boards
- After creating or editing a job, access the Manage Job Boards section.
Deselect Boards
- Uncheck or click Unpublish next to any job board (e.g., LinkedIn, Naukri) you do not want the job to appear on.
- [Screenshot: Manage Job Boards screen with boards listed and Unpublish buttons]
Save Changes
- Only the selected boards will display your job.

Scenario 4: Remove a Job from Your Careers Page

If your careers page is integrated:
There is no “pause” button for the careers page. To remove a job from your careers page:
Use the Internal Posting toggle as above.
Alternatively, ask your web developer to remove the PyjamaHR iframe code from your website to temporarily disable the careers page integration.

Advanced Usage & Best Practices

Review Before Publishing: Always use Internal Posting to stage jobs for review, especially for confidential or sensitive roles.
Selective Board Publishing: During job creation, carefully review which boards are selected by default (e.g., LinkedIn is often pre-selected) and deselect as needed.
Unpublishing Without Closing: Use Internal Posting to unpublish jobs without closing them, so you can continue managing existing candidates and schedule interviews.
Integration Awareness: If your careers page is integrated, jobs marked as internal will not appear there.
LinkedIn Integration: If you disconnect LinkedIn, jobs will not be posted there, but check your Manage Job Boards settings to confirm.

Do’s:
- Double-check board selections before finalizing job posting.
- Use Internal Posting for draft or confidential jobs.
- Unpublish jobs if you want to stop receiving new applicants but continue with current candidates.

Don’ts:
- Don’t close a job if you still need to process candidates—use Internal Posting instead.
- Don’t forget to uncheck default boards if you don’t want automatic posting.

Troubleshooting & Common Issues

Q: My job is still showing on LinkedIn/careers page after I toggled Internal Posting.
- It may take a few minutes for changes to propagate. Refresh the external board or careers page after 5-10 minutes.

Q: I don’t see the Internal Posting toggle.
- Ensure you’re in the “Publish” section of the job or using the three dots menu on the job listing.

Q: I want to remove a job from the careers page but keep it open for internal processing.
- Use Internal Posting; do not close the job.

Q: I accidentally published a job to all boards. How do I remove it?
- Go to Manage Job Boards, unpublish from each board, and toggle Internal Posting ON.

Q: There’s no “pause” option for the careers page.
- Remove the PyjamaHR iframe from your website to temporarily disable the careers page, or use Internal Posting to hide all jobs.

Q: LinkedIn is selected by default. How do I prevent this?
- Deselect LinkedIn in the Manage Job Boards screen before publishing.

Comprehensive FAQ

1. How do I save a job as a draft in PyjamaHR?
Use Internal Posting to keep the job private until you’re ready to publish externally.

2. Can I unpublish a job from external boards without closing it?
Yes, use the Internal Posting toggle or unpublish from specific boards.

3. How do I stop jobs from appearing on my company’s careers page?
Toggle Internal Posting ON for the job, or remove the PyjamaHR iframe from your website.

4. Can I choose which boards a job is posted to?
Yes, use the Manage Job Boards section to select or deselect boards.

5. What happens to existing candidates if I unpublish a job?
You can continue processing and scheduling interviews for existing candidates.

6. How do I disconnect LinkedIn or another board integration?
Go to your integrations settings and disconnect the board. Confirm in Manage Job Boards that it’s no longer selected.

7. Why is my job still visible after unpublishing?
Allow a few minutes for changes to sync. If still visible, refresh the external site or contact support.

8. Can I remove a job from the Talent Pool?
You cannot delete candidates from the default Talent Pool folder.

9. What if I want to publish a job externally later?
Simply toggle Internal Posting OFF and select the desired boards in Manage Job Boards.

10. Is there a way to “pause” the entire careers page?
No direct pause option; remove the iframe code from your website to disable the page.

Talent Pool Management: Organize and manage candidates even when jobs are unpublished.
Job Board Integrations: Fine-tune which boards are connected and available for posting.
Careers Page Integration: Work with your web developer to manage the PyjamaHR iframe as needed.
Candidate Processing: Continue scheduling interviews and moving candidates through stages for unpublished/internal jobs.

Still need help?
If you have followed these steps and your job is still visible externally, or if you encounter any errors, please contact PyjamaHR Support with details and screenshots for further assistance.

Keywords: turn off automatic posting, stop job board publishing, internal posting, unpublish job, careers page, LinkedIn, PyjamaHR job boards, save job as draft, hide job posting

This article is based on real customer questions and workflows to ensure you have the most accurate, actionable guidance for controlling your job posting visibility in PyjamaHR.

How to Turn Off Automatic Posting to External Job Boards in PyjamaHR