Executive Summary

When you close a job in PyjamaHR, it should automatically be unpublished from all connected external job boards like LinkedIn and Google Jobs. However, due to sync delays or platform-specific issues, closed jobs may sometimes remain visible or continue to receive applications. This article provides a comprehensive, step-by-step guide to ensure your closed jobs are properly removed from all external boards, addresses common issues, and shares best practices to avoid future problems.

Detailed Overview

What does this feature do?
PyjamaHR integrates with major external job boards (e.g., LinkedIn, Google Jobs) to streamline job publishing and management. When you close a job in PyjamaHR, the system is designed to automatically unpublish that job from all connected external boards, ensuring candidates can no longer apply and your listings remain up-to-date.

When and why to use it:
- End of hiring: You’ve filled the position or paused hiring and want to stop receiving applications.
- Mistaken posting: You need to remove a job that was posted in error.
- Brand management: Prevent confusion and negative candidate experience from outdated listings.

Integration with other PyjamaHR features:
- Job Status: Closing a job in PyjamaHR triggers the unpublishing workflow.
- Internal vs. External Publishing: You can keep a job open internally while removing it from external boards.
- LinkedIn Integration: Direct sync with LinkedIn Jobs for automated publishing/unpublishing.

Business Impact:
- Reduces irrelevant applications.
- Maintains a professional employer brand.
- Ensures compliance with job board policies (e.g., LinkedIn duplicate/expired job rules).

Step-by-Step Guide: Removing Closed Jobs from External Boards

Prerequisites

You must have admin or recruiter access in PyjamaHR.
Your external board integrations (e.g., LinkedIn) must be active and connected.

1. Close the Job in PyjamaHR

Go to the Jobs dashboard.
Locate the job you want to close.
Click the three dots (⋮) next to the job title.
Select Close Hiring or Close Job.
Confirm the action.

Screenshot callout: Show the Jobs dashboard with the three dots menu open.

2. Verify Unpublishing from External Boards

After closing, PyjamaHR will attempt to unpublish the job from all connected boards.
LinkedIn: The job should disappear from your company’s LinkedIn Jobs page within 24 hours.
Google Jobs/Other Boards: Similar propagation time applies.

Tip: Refresh the external board page after a few hours to check status.

3. If the Job is Still Visible on an External Board

Wait up to 24 hours for sync to complete.
If still visible:
1. Collect details: Note the job title, Job ID, and take a screenshot of the live posting.
2. Check for duplicate postings: If the job was posted both manually and via PyjamaHR, only the PyjamaHR-posted version will be auto-unpublished.
3. Contact PyjamaHR Support: Provide the Job ID and screenshot for escalation.

4. Special: Remove Job from Careers Page Without Closing Hiring

If you want to keep the job open internally but remove it from external boards:
1. Go to the job, click the three dots (⋮).
2. Select Publish.
3. Toggle Internal Only (removes from all external boards, keeps visible in ATS).
4. Confirm.

Screenshot callout: Show the Publish dialog with the Internal Only toggle.

5. Disconnecting Integrations (Advanced)

If you disconnect your LinkedIn or other board integration, jobs will not be auto-unpublished. You must close jobs in PyjamaHR first, then disconnect.

Advanced Usage & Best Practices

Power User Tips

Bulk Actions: For multiple jobs, use bulk close/unpublish (if available).
Internal Publishing: Use “Internal Only” to continue processing existing candidates without receiving new applications.
Reposting: To repost a closed job, reopen it in PyjamaHR and republish to boards.

Optimization Strategies

Regular Audits: Periodically check your company’s LinkedIn/Google Jobs page for outdated listings.
Avoid Manual Posting: Always post jobs via PyjamaHR to ensure full sync and control.
Monitor Application Flow: If you receive applications for a closed job, verify its status on all boards.

Do’s and Don’ts

DO close jobs in PyjamaHR to trigger unpublishing.
DO provide Job IDs and screenshots when contacting support.
DON’T disconnect integrations before closing jobs.
DON’T post the same job manually and via PyjamaHR (causes duplicates and sync issues).

Troubleshooting & Common Issues

Common Issues & Solutions

Issue	Solution
Closed job still visible on LinkedIn	Wait 24 hours; if still visible, contact support with Job ID and screenshot.
Still receiving applications after closing job	Check if the job is still live on external boards; escalate if needed.
Duplicate job listings on LinkedIn	LinkedIn may flag jobs as duplicates if posted both manually and via PyjamaHR. Remove manual postings.
Jobs not unpublishing after disconnecting integration	Close jobs in PyjamaHR before disconnecting integration.
Can't find job in PyjamaHR to close	Search under “Closed Jobs” or contact support for assistance.

What If Scenarios

What if I closed the job but it’s still live after 24 hours?
Contact support with Job ID and screenshot. PyjamaHR may need to escalate to LinkedIn or the relevant board.
What if I want to keep the job open for internal candidates only?
Use the “Internal Only” publishing option.
What if I posted the job manually and via PyjamaHR?
Only the PyjamaHR-posted job will be auto-unpublished. Remove manual postings directly on the external board.

Comprehensive FAQ

1. How long does it take for a closed job to be removed from LinkedIn or Google Jobs?
Usually within 24 hours, but sometimes up to 48 hours due to board sync delays.

2. Why is my closed job still receiving applications?
The job may still be live on an external board due to sync delay or a posting error. Check the board and contact support if needed.

3. Can I remove a job from external boards without closing it in PyjamaHR?
Yes, use the “Internal Only” publishing option to keep the job open internally but remove it from external boards.

4. What if I disconnected my LinkedIn integration before closing jobs?
Jobs may remain live. Reconnect, close jobs in PyjamaHR, then disconnect.

5. How do I identify which jobs are still live on external boards?
Compare your PyjamaHR open jobs list with your company’s LinkedIn/Google Jobs page. Look for jobs with the “Easy Apply” option (PyjamaHR-posted).

6. What if I can’t find the job in PyjamaHR?
Check both “Open” and “Closed” jobs. If still missing, contact support.

7. Can I bulk close or unpublish jobs?
Bulk actions may be available; check the Jobs dashboard or contact support for assistance.

8. Why do I see duplicate jobs on LinkedIn?
Posting the same job manually and via PyjamaHR causes duplicates. Remove manual postings.

9. Will I get a notification when a job is unpublished?
Currently, notifications are not always sent. Refresh the external board to confirm removal.

10. What if I want to remove all jobs and deactivate PyjamaHR?
Close all jobs in PyjamaHR, ensure they are unpublished, then request support to remove integrations and deactivate your account.

11. Why do some jobs remain visible even after closing?
Occasionally, external boards cache listings or have sync issues. Provide details to support for escalation.

12. What if my subscription expires—will jobs be unpublished?
Jobs should be unpublished, but always verify on external boards and contact support if needed.

Internal Publishing: Keep jobs open for internal processing only.
Reposting Closed Jobs: Reopen and republish as needed.
Candidate Data Export: Download candidate data before closing jobs if required.
Integration Management: Manage and audit your external board integrations.

Key Takeaways

Always close jobs in PyjamaHR to trigger removal from external boards.
Allow up to 24 hours for sync; escalate to support with Job ID and screenshots if issues persist.
Use “Internal Only” publishing to keep jobs open for internal processing.
Avoid manual postings to prevent duplicates and sync errors.
Regularly audit your external job board listings for accuracy.

Still need help?
If you’ve followed all steps and your job is still visible on an external board, contact PyjamaHR Support with the Job ID, job title, and a screenshot of the live posting for prompt resolution.

By following this guide, you’ll ensure your company’s job listings remain accurate and up-to-date across all channels, protecting your employer brand and streamlining your hiring process.

How to Remove Closed Jobs from External Boards (LinkedIn, Google, etc.) in PyjamaHR