Executive Summary

Managing job requisitions efficiently is crucial for streamlined hiring in PyjamaHR. This guide covers everything you need to know about cloning, editing, and deleting (or closing) job requisitions—including step-by-step instructions, best practices, troubleshooting, and answers to real customer questions. Use this article to avoid common pitfalls and optimize your hiring workflow.

Detailed Overview

What Are Cloning, Editing, and Deleting Job Requisitions?

Cloning: Creating a new job requisition by duplicating an existing one, including its details, screening questions, and pipeline stages.
Editing: Modifying the details (title, description, screening questions, etc.) of an existing job requisition.
Deleting/Closing: Removing a job requisition from active listings. Note: PyjamaHR does not support permanent deletion of jobs due to data integrity and reporting requirements; instead, jobs are "closed" or "unpublished".

When and Why Use These Features?

Cloning: Save time when creating similar roles, maintain consistency, and reuse screening questions or pipelines.
Editing: Update job details, requirements, or correct errors without creating a new requisition.
Closing: Stop receiving applications for a filled or canceled role, or clean up your active job list.

Integration with Other PyjamaHR Features

Talent Pool: Closed jobs retain their candidate data in the talent pool.
Job Boards: Closing/unpublishing a job removes it from external job boards (LinkedIn, etc.).
Hiring Pipeline: Cloning copies the pipeline stages; editing allows for some modifications (with limitations).

Business Impact

Efficiency: Rapidly create and update jobs without redundant manual entry.
Data Integrity: Maintain historical data for reporting and compliance.
Candidate Experience: Ensure only relevant, up-to-date jobs are visible to applicants.

Step-by-Step Guide: Cloning, Editing, and Closing Jobs

Prerequisites

You must have the appropriate permissions (e.g., Recruiter, Admin, or Super Admin).
The job must exist in your PyjamaHR dashboard.

1. Cloning a Job Requisition

When to use: For similar roles, recurring positions, or to reuse screening questions/pipelines.

Steps:
1. Navigate to the Jobs Dashboard.
- Go to the "Jobs" section from the main menu.
2. Locate the Job to Clone.
- Find the job you want to duplicate.
3. Click the Three Dots (⋮) Menu next to the job card.
4. Select "Clone Job".
- The system will create a new draft job with all details copied.
5. Edit the Cloned Job as Needed.
- Update the job title, description, location, screening questions, and pipeline stages.
- Note: All screening questions and pipeline stages from the original job are copied.
6. Publish the Cloned Job.
- Click "Publish" to post the job to job boards and your careers page.

Screenshot Callouts:
- Jobs dashboard with the three dots menu highlighted
- "Clone Job" option in the dropdown
- Cloned job draft screen

Common Scenarios:
- Bulk hiring for similar roles (e.g., multiple Sales Executives)
- Reposting a job to refresh its visibility on job boards
- Creating a job template for future use

2. Editing an Existing Job Requisition

When to use: To update job details, fix errors, or adjust requirements.

Steps:
1. Navigate to the Jobs Dashboard.
2. Find the Job to Edit.
3. Click the Three Dots (⋮) Menu next to the job card.
4. Select "Edit".
5. Update Job Details.
- Change title, description, requirements, screening questions, etc.
- Note: Some elements (like pipeline stages) may have limited editability after job creation.
6. Save Changes.
- Click "Save" or "Update" to apply changes.

Screenshot Callouts:
- Edit job screen with editable fields highlighted

Important Notes:
- Editing does NOT remove existing candidates.
- Timestamp on job boards may not update—for a "fresh" posting, use cloning.

3. Closing (Unpublishing) a Job Requisition

When to use: To stop receiving applications, remove the job from job boards, or clean up your dashboard.

Steps:
1. Navigate to the Jobs Dashboard.
2. Find the Job to Close.
3. Click the Three Dots (⋮) Menu next to the job card.
4. Select "Close Job" or "Unpublish".
- The job will move to the "Closed Jobs" tab and be removed from job boards.
5. (Optional) Confirm Closure.
- Some actions may require confirmation.

Screenshot Callouts:
- Close job confirmation dialog

What Happens When You Close a Job:
- Job is removed from all job boards (LinkedIn, etc.).
- Candidates remain in the talent pool and can be accessed for future roles.
- Job moves to the "Closed Jobs" tab for record-keeping.

4. Deleting a Job Requisition (Permanent Deletion)

Important:
- Permanent deletion of jobs is NOT supported in PyjamaHR for compliance and reporting reasons.
- You can only close/unpublish jobs.
- Closed jobs remain visible in the "Closed Jobs" tab for audit and data integrity.

Advanced Usage & Best Practices

Power User Tips

Create a "Template Job": Set up a job with your standard screening questions and pipeline, then clone it for each new opening.
Bulk Move Candidates: When cloning to change hiring flow or remove AI Recruiter, bulk move candidates to the new job.
Refresh Job Visibility: Clone and slightly modify a job to get it re-indexed on job boards like LinkedIn.
Edit Before Publishing: Always review and update cloned jobs before publishing to avoid outdated information.

Do’s and Don’ts

Do:
- Use cloning to save time and maintain consistency.
- Edit cloned jobs to ensure accuracy.
- Close jobs instead of deleting to retain candidate data and reporting.

Don’t:
- Don’t expect permanent deletion—closed jobs remain for compliance.
- Don’t edit live jobs for major changes if you want a new posting date—clone instead.
- Don’t try to delete pipeline stages after job creation; only possible during job setup or cloning.

Troubleshooting & Common Issues

Common Problems & Solutions

1. Cloning Errors
- Issue: "Unable to clone job" or error messages.
- Solution: Refresh your browser, check permissions, or contact support if the issue persists.

2. Cloned Job Not Visible
- Issue: Cloned job not appearing in "Open Jobs".
- Solution: Perform a hard refresh (Ctrl+F5), zoom out/in, or check the "Draft" or "Closed" tabs.

3. Editing Pipeline Stages
- Issue: Can't edit or delete pipeline stages after job creation.
- Solution: Only possible during job creation or cloning. For changes, clone the job and set up the desired pipeline.

4. Screening Questions Not Updating
- Issue: Editing or deleting screening questions in a cloned job affects all questions or only the first one.
- Solution: If you encounter this bug, capture a screenshot and contact support for assistance.

5. Closed Jobs Still Visible on LinkedIn
- Issue: Job remains live on LinkedIn after closing in PyjamaHR.
- Solution: Allow some time for sync. If still visible, contact support with the job ID and LinkedIn link.

6. Deleting Jobs
- Issue: Want to permanently delete a job.
- Solution: Not supported. Close the job to remove it from active listings.

Comprehensive FAQ

1. Can I permanently delete a job in PyjamaHR?
No. You can only close/unpublish jobs. Closed jobs remain in your dashboard for compliance and reporting.

2. What happens to candidates when I close a job?
Candidates remain in your talent pool and can be accessed or moved to other jobs.

3. Does cloning a job copy screening questions and pipeline stages?
Yes. All details, including screening questions and pipeline stages, are copied.

4. Can I edit the hiring pipeline after job creation?
No. Pipeline stages can only be edited during job creation or when cloning a job.

5. How do I refresh a job posting on LinkedIn or other job boards?
Clone the job, make slight changes to the title or description, and publish it as a new job.

6. Why can’t I see my cloned job in the Open Jobs tab?
Try a hard refresh or check the Drafts/Closed tabs. If still missing, contact support.

7. Can I bulk move candidates from one job to another?
Yes. Use the bulk move feature to transfer candidates, especially when cloning jobs to change hiring flows.

8. Will closing a job remove it from all job boards?
Yes. Closing or unpublishing a job removes it from all integrated job boards.

9. Can I save screening questions for reuse?
Not directly. Use the cloning feature to reuse screening questions from a "template" job.

10. Why can’t I delete or edit a pipeline stage after job creation?
This is by design. Only possible during job creation or cloning.

11. What if I need to remove the AI Recruiter from a job?
Clone the job without the AI Recruiter and move candidates as needed.

12. Can I hide closed jobs from my dashboard?
No. Closed jobs remain visible in the "Closed Jobs" tab for record-keeping.

Talent Pool Management: Leverage the talent pool to manage candidates from closed jobs.
Bulk Candidate Actions: Move, tag, or communicate with candidates across jobs.
Job Board Integrations: Ensure jobs are synced/unpublished across all boards.
Hiring Pipeline Templates: Standardize your hiring process using templates and cloning.

Summary Table: Key Actions

Action	Supported?	Where?	Notes
Clone Job	Yes	Jobs Dashboard	Copies all details, edit before publishing
Edit Job	Yes	Jobs Dashboard	Limited for pipeline stages after creation
Close Job	Yes	Jobs Dashboard	Removes from job boards, keeps candidates in talent pool
Delete Job	No	N/A	Not supported; close instead

Still Need Help?

If you encounter issues not covered here, or if you experience persistent errors (e.g., cloning bugs, jobs not syncing with job boards), please contact PyjamaHR Support with:
- Job ID(s)
- Screenshots of the issue
- Description of the steps you’ve taken

Our team is ready to assist you!

By following this guide, you’ll master the process of cloning, editing, and closing job requisitions in PyjamaHR—saving time, reducing errors, and keeping your hiring workflow efficient and compliant.

Cloning, Editing, or Deleting an Existing Job Requisition in PyjamaHR: The Complete Guide