Executive Summary
Creating a new job requisition in PyjamaHR is the essential first step to launching your hiring process. This guide walks you through every step, from accessing the “Create New Job” feature to uploading a job description (JD), assigning departments, and troubleshooting common issues. Whether you’re a hiring manager or recruiter, this article ensures you can confidently and efficiently create job requisitions without roadblocks.
Detailed Overview
A job requisition in PyjamaHR is the formal request and setup for a new open position in your organization. This process powers your entire recruitment workflow—enabling you to post jobs, collect applications, and collaborate with your team. Creating a job requisition is tightly integrated with other PyjamaHR features, such as department management, job description uploads, and candidate tracking.
Why use job requisitions in PyjamaHR?
- Centralizes all job-related information for easy tracking and collaboration.
- Ensures only authorized users (e.g., hiring managers) can create and manage job postings.
- Streamlines the process of posting jobs to multiple channels.
- Enables structured data for reporting and compliance.
Business Impact:
- Faster time-to-hire by reducing manual steps.
- Improved collaboration between HR, hiring managers, and departments.
- Accurate, up-to-date job postings for candidates.
Step-by-Step Guide: Creating a New Job Requisition
Prerequisites
You must have an active PyjamaHR account with the appropriate permissions (Recruiter, Admin, or Hiring Manager).
Ensure you have available job slots (if your plan limits the number of open jobs).
Have your job description (JD) ready to upload (PDF, DOCX, or text format).
1. Access the “Create New Job” Feature
Login to your PyjamaHR account.
From the Dashboard, locate and click the “Create New Job” button.
Screenshot callout: Highlight the “Create New Job” button on the dashboard.
2. Enter Basic Job Details
Fill in the required fields:
Job Title (e.g., “Customer Success Manager”)
Department
If your department is not listed, click the cross (X) next to the dropdown, type the new department name (e.g., “Customer Success”), and press Enter.
Screenshot callout: Show the department dropdown and how to add a new department.
Location
Employment Type (Full-time, Part-time, etc.)
3. Upload the Job Description (JD)
Locate the “Upload Here” option for the job description.
Click “Upload Here” and select your JD file.
Tip: Hiring managers can upload the JD themselves during this step.
Screenshot callout: Highlight the “Upload Here” button and file selection dialog.
4. Configure Additional Job Settings
Set any other required fields (e.g., salary range, experience level, reporting manager).
Review all entered information for accuracy.
5. Submit and Publish
Click “Submit” or “Create Job” to finalize the requisition.
If you have available job slots, your job will be posted and visible in your job listings.
Screenshot callout: Confirmation message or job listing page.
6. (Optional) Assign Hiring Team
Add collaborators or assign the hiring manager if prompted.
Set permissions as needed for team members.
Special Scenarios
If you cannot find your department: Use the cross (X) to clear the dropdown, type the new department name, and press Enter.
If you encounter errors or redirection: See Troubleshooting below.
Advanced Usage & Best Practices
Power User Tips
Bulk JD Uploads: Prepare job descriptions in advance for faster posting.
Department Management: Keep your department list updated to avoid confusion when assigning jobs.
Hiring Manager Empowerment: Hiring managers can directly upload JDs—no need to route through HR for every update.
Optimization Strategies
Standardize Job Titles and Departments: This improves reporting and candidate filtering.
Review Permissions Regularly: Ensure only authorized users can create or edit job requisitions.
Do’s and Don’ts
Do:
- Double-check all job details before publishing.
- Use clear, descriptive job titles.
- Upload the most recent version of your JD.
Don’t:
- Don’t leave required fields blank—this can cause errors or incomplete postings.
- Don’t create duplicate departments; always check before adding a new one.
Troubleshooting & Common Issues
Common Issues & Solutions
1. “Create New Job” redirects to dashboard or home page
- Cause: Temporary system issue or lack of available job slots.
- Solution:
- Refresh the page and try again.
- Check if you have available job slots.
- If the issue persists, contact support and provide a screen recording if possible.
2. Unable to edit or select department
- Solution:
- Click the cross (X) next to the department dropdown, type the new department name, and press Enter.
3. Unable to upload JD
- Solution:
- Ensure your file is in a supported format (PDF, DOCX, or text).
- Try a different browser if upload fails.
4. Permissions Issue
- Solution:
- Confirm you have the correct user role (Recruiter, Admin, or Hiring Manager).
5. Error persists after troubleshooting
- Solution:
- Share a screen recording with support for faster resolution.
Comprehensive FAQ
1. Where can I add a job requisition in PyjamaHR?
Use the “Create New Job” button on your dashboard.
2. Can hiring managers upload the job description themselves?
Yes, hiring managers can upload the JD during job creation.
3. What if my department isn’t listed?
Click the cross (X) next to the dropdown, type the department name, and press Enter.
4. Why does clicking “Create New Job” redirect me to the dashboard?
This may be due to a temporary system issue or no available job slots. Refresh and try again, or contact support.
5. What file types are supported for JD upload?
PDF, DOCX, and text files.
6. Can I edit a job requisition after creating it?
Yes, but ensure you have the necessary permissions.
7. What should I do if I can’t create a job?
Check your permissions and job slot availability. If the issue persists, contact support with a screen recording.
8. Is there a way to manage requisitions separately from jobs?
Currently, requisition management is integrated with job creation.
9. Can I assign multiple hiring managers?
You can add collaborators during or after job creation.
10. What if I make a mistake in the job details?
Edit the job requisition after creation, provided you have the right permissions.
11. Are there candidate experience ratings for interview process?
This feature is not available at the moment.
12. How do I know if my job was posted successfully?
You’ll see a confirmation message and the job will appear in your job listings.
Related Features & Next Steps
Department Management: Keep your department list up to date for seamless job creation.
Hiring Team Collaboration: Assign team members and set permissions for collaborative hiring.
Job Posting Channels: Once your job is created, explore posting to external job boards.
Candidate Tracking: Use PyjamaHR’s applicant tracking features to manage your pipeline.
Recommended Articles:
- Managing Departments in PyjamaHR
- Assigning Hiring Teams and Permissions
- Troubleshooting Job Posting Issues
Still have questions?
Contact PyjamaHR Support with a detailed description or a screen recording for the fastest resolution.
This article is based on real customer conversations and reflects the latest PyjamaHR workflows and best practices as of June 2024.