Executive Summary
Candidate stage‑velocity tracking in PyjamaHR enables you to measure and analyze how quickly candidates move through each stage of your recruitment pipeline. This insight is critical for identifying bottlenecks, improving recruiter productivity, and ensuring a smooth candidate experience. By leveraging PyjamaHR’s Pipeline Analysis and Productivity Reports, you can monitor daily pipeline activity, track recruiter actions, and make data-driven decisions to optimize your hiring process.
Detailed Overview
What is Candidate Stage‑Velocity Tracking?
Stage‑velocity tracking refers to monitoring the speed and volume of candidate movement between different stages (e.g., Screening, Interview, Offer) in your hiring pipeline. In PyjamaHR, this is achieved primarily through the Pipeline Analysis Report and the Productivity Report.
When and Why Use It?
- Daily Operations: Understand how many candidates are moving in and out of each stage every day.
- Performance Management: Measure recruiter and interviewer productivity by tracking actions such as screening and stage transitions.
- Process Optimization: Identify stages where candidates get stuck and take corrective action.
- Reporting: Provide stakeholders with transparent, data-backed updates on hiring progress.
Integration with Other PyjamaHR Features:
- Reports Tab: Central hub for accessing all pipeline and productivity analytics.
- Customizable Reports: Tailor data views to specific jobs, recruiters, or time intervals.
- Recruiter Performance Metrics: Link candidate movement to individual recruiter actions for accountability.
Business Impact and Benefits:
- Faster time-to-hire by eliminating bottlenecks.
- Improved recruiter accountability and performance.
- Enhanced candidate experience through timely process movement.
- Data-driven hiring decisions and transparent reporting.
Comprehensive Step-by-Step Guide
Prerequisites
Access to PyjamaHR with permission to view Reports.
At least one active job pipeline with candidates in various stages.
1. Accessing Candidate Stage‑Velocity Data
A. Using the Pipeline Analysis Report
Navigate to the Reports Tab:
- Log in to PyjamaHR.
- Click on the Reports tab in the main navigation bar.Select “Pipeline Analysis Report”:
- Locate and click on Pipeline Analysis Report from the list of available reports.Choose the Job or Pipeline:
- Use the dropdown to select the specific job or pipeline you want to analyze.Set the Time Interval:
- Apply filters for the desired date range (e.g., daily, weekly, custom interval).Review Candidate Movement:
- View the number of candidates in each stage.
- Analyze the average time taken for candidates to move between stages.
- See how many candidates entered or exited each stage during the selected period.
[Screenshot suggestion: Highlight the Pipeline Analysis Report, filters, and stage movement columns.]
B. Using the Productivity Report
Navigate to the Reports Tab:
- Go to the Reports tab.Select “Productivity Report”:
- Click on Productivity Report.Filter by Recruiter, Job, or Time Interval:
- Use filters to focus on specific recruiters, jobs, or dates.Analyze Recruiter Actions:
- See the number of interviews scheduled, candidates moved through stages, feedback submitted, and average time to reject candidates.
[Screenshot suggestion: Show Productivity Report with recruiter filters and key metrics highlighted.]
2. Exporting and Customizing Data
Use the Export button (if available) to download reports for further analysis.
For custom requirements, contact PyjamaHR support with specific fields or metrics needed.
Advanced Usage & Best Practices
Daily Monitoring: Set a routine to check stage-velocity metrics at the start/end of each day for real-time insights.
Custom Time Intervals: Use the date filters to analyze trends over weeks or months, not just daily snapshots.
Combine Reports: Cross-reference Pipeline Analysis and Productivity Reports to correlate recruiter actions with candidate movement.
Glossary Reference: Request a field-wise glossary from support for clarity on report definitions.
Avoid Data Gaps: Ensure all candidate movements are logged in PyjamaHR for accurate reporting.
Do’s:
- Do use filters to narrow down to specific jobs, recruiters, or timeframes.
- Do regularly export and review data with your team.
- Do reach out to support for custom report needs or glossary clarifications.
Don’ts:
- Don’t rely solely on default views—customize filters for actionable insights.
- Don’t ignore stages with stagnant candidates; investigate and resolve bottlenecks.
Troubleshooting & Common Issues
Issue: “I can’t see daily movement for specific stages.”
Solution: Use the Pipeline Analysis Report and set the date filter to the specific day. If the default report doesn’t show the granularity you need, contact support for a custom report.
Issue: “Productivity Report doesn’t show stage movement per interviewer.”
Solution: The Productivity Report shows recruiter-level actions (screenings, interviews, feedback). For interviewer-specific movement, ensure interviewers are assigned as recruiters or request a custom report.
Issue: “Report fields are unclear.”
Solution: Request a field-wise glossary from PyjamaHR support for detailed definitions.
Issue: “Data seems outdated or incomplete.”
Solution: Refresh the report, check your filters, and confirm all candidate actions are logged in the system.
When to Contact Support:
- If you need a custom report or additional fields not available in standard reports.
- If you encounter discrepancies between candidate actions and report data.
Comprehensive FAQ
How do I track how many candidates moved to/from each stage on a specific day?
Use the Pipeline Analysis Report with the date filter set to your desired day.Can I see which recruiter moved candidates between stages?
The Productivity Report shows recruiter actions. For more granular tracking, request a custom report.What’s the difference between Pipeline Analysis and Productivity Reports?
Pipeline Analysis focuses on candidate movement and stage velocity; Productivity Report focuses on recruiter/interviewer actions.How do I get a glossary of report fields?
Contact PyjamaHR support for a field-wise glossary.Can I export stage-velocity data?
Yes, use the Export button in the report view.How do I analyze movement for a specific job or pipeline?
Use the job/pipeline filter in the Pipeline Analysis Report.Why don’t I see interviewer-specific productivity?
Productivity is tracked at the recruiter level; ensure interviewers are assigned accordingly or request a custom report.How do I identify bottlenecks in my pipeline?
Look for stages with high average time or low movement in the Pipeline Analysis Report.Can I customize reports to my organization’s needs?
Yes, contact support with your requirements.What if my report data doesn’t match what I see in the pipeline?
Ensure all actions are logged and filters are set correctly. Contact support if discrepancies persist.
Related Features & Next Steps
Connected Features:
Reports Tab: Access all analytics in one place.
Custom Reports: Tailor data to your organization’s needs.
Recruiter Performance Tracking: Link candidate movement to recruiter actions.
Recommended Next Steps:
Request a field-wise glossary for all reports.
Set up daily or weekly report reviews with your team.
Explore additional reporting modules for deeper insights.
Related Help Articles:
Still have questions?
Contact PyjamaHR Support with your specific requirements or for help customizing your candidate stage‑velocity tracking setup.
Keywords: candidate stage velocity, pipeline analysis, recruiter productivity, daily pipeline metrics, PyjamaHR reports, candidate movement tracking, stage transitions, hiring analytics