Executive Summary
Sourcing candidates from LinkedIn Recruiter into PyjamaHR allows you to centralize your talent pipeline, streamline your hiring workflow, and ensure no great candidate slips through the cracks. This guide walks you through the current best practices, step-by-step instructions, and troubleshooting tips for importing candidates from LinkedIn Recruiter into PyjamaHR—based on real customer scenarios and the latest platform updates.
Detailed Overview
What Is Sourcing from LinkedIn Recruiter into PyjamaHR?
Sourcing from LinkedIn Recruiter into PyjamaHR refers to the process of importing candidate profiles you find or manage in LinkedIn Recruiter (or LinkedIn Jobs) directly into your PyjamaHR ATS. This enables you to:
- Consolidate candidate data from LinkedIn into your ATS for better tracking and collaboration.
- Avoid manual data entry and reduce errors.
- Leverage PyjamaHR’s hiring workflows, AI match scoring, and communication tools with candidates sourced from LinkedIn.
When and Why to Use This Feature
You want to track all sourced candidates in one place (especially those who have not applied directly).
You need to move passive candidates or LinkedIn-sourced profiles into your ATS pipeline.
You want to avoid losing candidate data when jobs are posted or managed outside PyjamaHR.
Integration with Other PyjamaHR Features
Talent Pool: Imported candidates appear in the “Sourced” stage, making it easy to distinguish them from direct applicants.
AI Match Score: Once imported, candidates are automatically evaluated and matched to your job requirements.
Communication Tools: Use bulk email, interview scheduling, and comparison views with imported candidates.
Business Impact and Benefits
Faster, more organized sourcing: No more spreadsheets or scattered profiles.
Improved collaboration: All recruiters and hiring managers can access the same candidate data.
Better reporting: Track the effectiveness of your LinkedIn sourcing efforts.
Step-by-Step Guide: Importing Candidates from LinkedIn Recruiter into PyjamaHR
Prerequisites & Requirements
PyjamaHR account with the appropriate permissions (note: some features are only available to paid users, not AppSumo customers).
LinkedIn Recruiter or LinkedIn Jobs account.
PyjamaHR Chrome Extension installed and updated to the latest version.
Google Chrome browser.
(Optional) LinkedIn Recruiter System Connect integration (not currently supported for full automation; see FAQ).
1. Install and Set Up the PyjamaHR Chrome Extension
Go to the PyjamaHR Chrome Extension page.
Click Add to Chrome and follow the prompts.
Log in to your PyjamaHR account in the extension popup.
(If you don’t see the extension on LinkedIn, ensure you are using Chrome and that the extension is enabled.)
Screenshot Callout: Show the extension icon in the Chrome toolbar and the login popup.
2. Open LinkedIn Recruiter and Locate the Candidate
Log in to your LinkedIn Recruiter account.
Navigate to the candidate’s profile you wish to import.
- Note: As of the latest updates, you must import candidates one at a time. LinkedIn no longer allows bulk import from search or project lists due to their API restrictions.Ensure the profile is public and fully loaded.
Screenshot Callout: Candidate profile page with the PyjamaHR extension button visible.
3. Use the PyjamaHR Chrome Extension to Import the Candidate
On the candidate’s profile page, click the PyjamaHR extension icon or the “Add to PyjamaHR” button that appears.
A popup will appear, allowing you to:
- Select the job in PyjamaHR to assign the candidate to.
- Edit or confirm candidate details (name, email, phone, LinkedIn URL, resume if available).Click Import or Add Candidate.
Screenshot Callout: Extension popup with candidate details and job selection dropdown.
4. Verify the Candidate in PyjamaHR
Go to your PyjamaHR dashboard.
Open the relevant job or the Talent Pool.
The imported candidate will appear in the “Sourced” stage (not “Applied”).
Review, edit, or move the candidate through your hiring pipeline as needed.
Screenshot Callout: Candidate card in the “Sourced” stage with LinkedIn as the source.
5. Repeat for Additional Candidates
Bulk import is not currently supported for LinkedIn Recruiter due to LinkedIn’s restrictions. Each candidate must be imported individually.
For high-volume imports, consider using other sourcing tools or reach out to support for updates on bulk import capabilities.
Special Scenarios
If you posted a job on LinkedIn directly (not via PyjamaHR): You can still import applicants one by one using the Chrome extension.
If you use LinkedIn Recruiter Lite: Integration may not be available; contact support for updates.
If you are a staffing agency: LinkedIn may restrict job posting or candidate import features; see troubleshooting.
Advanced Usage & Best Practices
Power User Tips
Assign imported candidates to specific jobs immediately to keep your pipeline organized.
Edit candidate details before importing to ensure data accuracy (especially email and phone).
Use the “Sourced” stage to distinguish between manually imported and direct applicants.
Leverage AI Match Score after import to quickly assess fit.
Optimization Strategies
Import candidates as soon as you identify them to avoid losing track.
Regularly update your Chrome extension to access the latest features and bug fixes.
Combine with PyjamaHR’s bulk email and comparison view for efficient follow-up.
Integration with Other Tools
Job Boost: Use PyjamaHR’s Job Boost to attract more applicants directly, reducing manual sourcing.
Export to CSV: After importing, you can export candidate data for reporting or sharing with clients.
Do’s and Don’ts
Do:
- Double-check candidate details before importing.
- Use the extension only on candidate profile pages (not search results).
- Contact support if you encounter missing candidates after import.
Don’t:
- Expect bulk import from LinkedIn Recruiter (not supported).
- Use the extension on LinkedIn Recruiter Lite unless confirmed by support.
- Assume all LinkedIn data (e.g., resumes) will be imported—some data may be restricted.
Troubleshooting & Common Issues
Common Problems & Solutions
1. “Add to PyjamaHR” button not visible on LinkedIn Recruiter
- Ensure you are on a candidate’s profile page, not a search or project list.
- Check that the Chrome extension is installed and enabled.
- Refresh the page or restart Chrome.
2. Candidate not appearing in PyjamaHR after import
- Wait a few minutes and refresh your PyjamaHR dashboard.
- Check the “Sourced” stage, not “Applied.”
- If still missing, contact support with screenshots.
3. Bulk import not working
- Bulk import from LinkedIn is no longer supported due to LinkedIn’s policy changes.
- You must import candidates one at a time.
4. Extension not working on LinkedIn Recruiter Lite
- Integration with Recruiter Lite is not currently available. Contact support for updates.
5. Staffing agency restrictions
- LinkedIn may block job posting or candidate import for staffing agencies. See LinkedIn’s policy and consider workarounds (e.g., posting via client LinkedIn pages).
6. Chrome extension errors or outdated version
- Remove and reinstall the extension.
- Ensure Chrome is up to date.
- Contact support if issues persist.
Comprehensive FAQ
1. Can I bulk import candidates from LinkedIn Recruiter into PyjamaHR?
No. Due to LinkedIn’s API restrictions, only one candidate at a time can be imported using the Chrome extension.
2. Does the extension work on LinkedIn Recruiter Lite?
Currently, integration with Recruiter Lite is not supported. Contact support for updates.
3. Where do imported candidates appear in PyjamaHR?
They appear in the “Sourced” stage of the relevant job or in the Talent Pool.
4. Can I import candidates who applied to jobs posted directly on LinkedIn (not via PyjamaHR)?
Yes, but only one at a time using the Chrome extension.
5. What data is imported from LinkedIn?
Name, LinkedIn profile URL, and any visible contact information. Resumes may not always be available.
6. Why can’t I see the PyjamaHR extension on LinkedIn?
Ensure you are using Chrome, the extension is installed and enabled, and you are on a candidate profile page.
7. I’m a staffing agency and can’t post jobs or import candidates—why?
LinkedIn has introduced restrictions for staffing agencies. See LinkedIn’s policy and consider posting via client pages.
8. Can I automate the import of all applicants from LinkedIn Recruiter?
No, full automation is not available due to LinkedIn’s limitations.
9. What if I need to import hundreds of candidates?
Currently, you must import them one by one. For large-scale imports, consider alternative sourcing strategies or contact support for updates.
10. Is there a way to see which candidates were sourced from LinkedIn?
Yes, candidates imported via the extension are tagged with “LinkedIn” as their source.
11. What if the candidate’s LinkedIn profile link is missing in PyjamaHR?
If the candidate did not provide their LinkedIn URL in their resume or profile, it may not be imported. Double-check the candidate’s LinkedIn page before importing.
12. Can I edit candidate details before importing?
Yes, the extension allows you to review and edit details before finalizing the import.
13. Does this work for jobs outside India?
Yes, PyjamaHR supports global hiring and integrates with job boards like Monster and ZipRecruiter.
14. What if I’m an AppSumo customer?
Some features, including advanced LinkedIn integration, may be restricted for AppSumo users. Contact support for your eligibility.
Related Features & Next Steps
Job Boost: Promote your jobs on 50+ job boards to attract more direct applicants and reduce manual sourcing.
AI Match Score: Use after importing to quickly identify top candidates.
Bulk Email & Comparison View: Streamline communication and candidate evaluation.
Export to CSV: For reporting and sharing with clients.
Recommended Next Steps:
- Install the PyjamaHR Chrome Extension
- Read: Using PyjamaHR Chrome Extension
- Learn about Job Boost
- Contact support for the latest updates on LinkedIn Recruiter integration and feature rollouts.
Still have questions?
Contact PyjamaHR Support with screenshots and a description of your scenario for personalized assistance.
This article is based on real customer conversations and reflects the most up-to-date workflows and limitations as of June 2024. For the latest updates, always check the PyjamaHR Help Center or contact support.