Executive Summary

Reposting or refreshing a job in PyjamaHR is essential when you want to attract new candidates to a role that was previously closed, expired, or underperformed. This guide explains exactly how to reopen, clone, or refresh a job posting, how this impacts job board visibility (especially LinkedIn), and how to avoid common pitfalls that can prevent your job from being seen by the right candidates.

Detailed Overview

What Does "Reposting" or "Refreshing" a Job Mean in PyjamaHR?

Reposting: Making a previously closed or expired job active again, so it is visible to candidates and published to job boards.
Refreshing: Updating a job’s posting date or content to boost its visibility on job boards, especially if the job has become stale or is not attracting enough applicants.

When and Why Should You Repost or Refresh a Job?

The job was closed or expired but you still need to hire for the role.
The job is no longer receiving applicants (especially after 30+ days).
You’ve updated the job description, salary, or requirements and want these changes reflected on job boards.
You’ve integrated a new LinkedIn company page or fixed a LinkedIn flagging issue and need your jobs to appear on the new page.
You want to boost the job’s visibility after a period of inactivity.

How Does This Integrate with Other PyjamaHR Features?

Job Boost: If you paid for a boost, closing and reopening a job may pause the boost; you may need support to reactivate it.
Screening Questions: When reposting, ensure mandatory screening questions are still configured, as issues may arise with data capture (especially on LinkedIn).
LinkedIn Integration: Reposting is often required after changing your LinkedIn integration or resolving account flags.

Business Impact

Maximizes candidate reach and keeps your pipeline fresh.
Ensures your job is visible on all intended job boards.
Prevents loss of applicants due to expired or stale postings.
Reduces manual work by leveraging PyjamaHR’s automation and integrations.

Step-by-Step Guide: How to Repost or Refresh a Job in PyjamaHR

Prerequisites

You must have the necessary permissions to manage jobs in your PyjamaHR account.
If your LinkedIn integration was recently changed or fixed, wait 10–15 minutes after integration before reposting.
If you’re a staffing agency, be aware of LinkedIn’s restrictions (see Troubleshooting).

A. Reopening a Closed or Expired Job

Navigate to Closed Jobs
- Go to the left sidebar and click on “Closed Jobs”.
Find the Job
- Locate the job you want to repost. Use the search bar if needed.
Reopen the Job
- Click the three dots (⋮) next to the job title.
- Select “Reopen”.
- Confirm your action.
- [Screenshot: Closed Jobs tab, three dots menu, Reopen option]
Review and Update Job Details (Recommended)
- Click into the job and review the job description, salary, and screening questions.
- Make any necessary updates for relevance and compliance.
- [Screenshot: Job edit screen]
Republish to Job Boards
- Click “Publish” and select the job boards you want the job to appear on.
- Confirm publication.
- [Screenshot: Publish modal with job board selection]

B. Cloning a Job for a Fresh Posting (Recommended for LinkedIn “Last Updated” Issues)

If you want the job to appear as a brand new posting (with a new timestamp on job boards):

Go to the Job Listing
- Find the job (open or closed) you want to clone.
Clone the Job
- Click the three dots (⋮) next to the job title.
- Select “Clone” or “Duplicate”.
- [Screenshot: Three dots menu, Clone option]
Edit the New Job
- Update the job title, description, and any other fields as needed.
- Save changes.
Publish the Cloned Job
- Click “Publish” and select your desired job boards.
- Confirm publication.
- [Screenshot: Publish modal]
(Optional) Archive or Delete the Old Job
- To avoid confusion or duplicate postings, close or archive the original job.

C. Republishing After LinkedIn Integration or Account Fixes

Wait 10–15 Minutes After Integration
- Ensure your LinkedIn company page is properly integrated (Settings → Integrations).
Republish Each Job
- For each job, click “Publish” and ensure LinkedIn is selected.
- If jobs were not appearing previously, clone and publish as new jobs for best results.
Monitor LinkedIn Status
- Jobs may show as “Under Review” for up to 48 hours due to LinkedIn’s moderation.
- [Screenshot: Job status indicator]

D. Refreshing Job Content for Better Visibility

Edit the Job
- Click into the job and select “Edit”.
- Update job description, salary, or requirements as needed.
Save and Republish
- Save changes and click “Publish” to update on all job boards.
- Some boards may require manual confirmation or re-approval.

Advanced Usage & Best Practices

Always Review Job Content Before Republishing: Update job descriptions, salary, and requirements to improve candidate quality and avoid job board rejections.
Use Cloning for a Fresh Start: If you want the job to appear as “new” on job boards (especially LinkedIn), clone rather than simply reopen.
Monitor Job Board Status: After republishing, check each job board for status (“Published”, “Under Review”, etc.).
Boost Reactivation: If you paid for a job boost, contact support to ensure your boost is reactivated after reopening a job.
Screening Questions: Double-check that mandatory screening questions are still active and functioning after reposting, especially if you previously had issues with missing candidate data.
LinkedIn Agency Restrictions: If you’re a staffing agency, be aware of LinkedIn’s new policies—jobs may not be published unless you use a client’s LinkedIn page or a non-agency page.

Troubleshooting & Common Issues

1. Job Not Appearing on LinkedIn After Reposting

Solution: Wait up to 48 hours for LinkedIn moderation. If still not visible, try cloning and publishing as a new job.
If LinkedIn account was flagged: Integrate a new company page and republish jobs.

2. Job Shows as “Under Review” on LinkedIn

Solution: This is normal for up to 48 hours. If it persists, contact support.

3. Job Boost Not Working After Reopening

Solution: Closing a job pauses the boost. Contact PyjamaHR support to reactivate your boost.

4. Duplicate Job Postings

Solution: LinkedIn does not allow duplicate jobs. If you see a “duplicate” error, close or delete the old job before reposting.

5. Missing Screening Question Data After Reposting

Solution: This can occur if LinkedIn prematurely posts the job or due to integration issues. Confirm screening questions are active and test with a dummy application.

6. Jobs Still Visible on LinkedIn After Closing

Solution: Wait for LinkedIn to sync. If jobs remain visible, contact support with job IDs and screenshots.

7. No Applicants After Reposting

Solution: Review and optimize your job description, salary, and requirements. Consider boosting the job for more visibility.

Comprehensive FAQ

Q1: What’s the difference between reopening and cloning a job?
A: Reopening makes the same job active again (same posting date); cloning creates a new job with a fresh posting date—better for job board visibility.

Q2: Will reopening a job automatically republish it to all job boards?
A: No. After reopening, you must click “Publish” and select the job boards.

Q3: How long does it take for a reposted job to appear on LinkedIn?
A: Up to 48 hours due to LinkedIn’s moderation process.

Q4: What if my job is still not visible on LinkedIn after 48 hours?
A: Try cloning and publishing as a new job. If the issue persists, contact support.

Q5: Can I refresh a job without creating a duplicate on job boards?
A: Yes, by editing and republishing the same job. However, for a new posting date, clone the job.

Q6: What happens to my job boost if I close and reopen a job?
A: The boost pauses when the job is closed. Contact support to reactivate it after reopening.

Q7: Why are my screening questions missing after reposting?
A: This can be due to LinkedIn integration issues or premature posting. Always verify screening questions after reposting.

Q8: I changed my LinkedIn company page. Do I need to repost all jobs?
A: Yes. After integrating the new page, republish each job to ensure visibility.

Q9: I’m a staffing agency and my jobs aren’t posting to LinkedIn. Why?
A: LinkedIn restricts agency postings. Use a client’s LinkedIn page or a non-agency page, or contact LinkedIn for clarification.

Q10: Can I pin reposted jobs to the top of my career page?
A: Not currently, but you can clone and repost jobs to give them a fresh posting date.

Q11: How do I check which job boards my job is published on?
A: Click the three dots next to the job, select “Publish,” and view the list of job boards.

Q12: What if I see “duplicate posting” errors?
A: Close or delete the old job before reposting to avoid conflicts.

Q13: My job is published in PyjamaHR but not visible on external boards. Why?
A: Some boards require manual approval or may reject jobs with low-quality descriptions. Edit and republish as needed.

Q14: Can I recover lost candidate data after a reposting issue?
A: If data was not captured due to a LinkedIn issue, it cannot be recovered. Always test your application flow after reposting.

Job Boost: Increase visibility on premium job boards after reposting.
Screening Questions: Use auto-reject flows to filter candidates efficiently.
LinkedIn Integration: Ensure your company page is properly connected before reposting.
Candidate Export: Use the Comparison View to export candidate data after reposting.
Bulk Email: Re-engage previous applicants if you repost a job.

Summary Table: Reposting Pathways

Scenario	Recommended Action	Notes
Job closed/expired, want to reopen	Reopen from Closed Jobs, Publish	Update details before publishing
Need a fresh posting date on job boards	Clone/Duplicate, then Publish	Best for LinkedIn “last updated” issues
Changed LinkedIn integration	Republish all jobs	Wait 10–15 min after integration
Job not appearing on job boards	Edit/refresh, then Publish	Check for job board approval/rejection
Paid boost stopped after closing	Contact support to reactivate	Boost does not resume automatically

Still Need Help?

If you encounter persistent issues or need assistance with a unique scenario, contact PyjamaHR Support with your job ID, a description of the issue, and relevant screenshots for fastest resolution.

By following this guide, you’ll ensure your jobs are always visible to the right candidates, avoid common pitfalls, and make the most of PyjamaHR’s powerful job distribution features.

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